Budget Assistant

Overview

Job Title: Budget Assistant

Location: St. Petersburg, FL

Clearance Required: Must be able to obtain a Public Trust clearance

This position is contingent upon contract award.

Salary: $63K-$67K (based on years of experience)

Final date to receive applications: February 28, 2026

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The Budget Assistant supports NOAA's Southeast Regional Office (SERO) by providing financial, budget tracking, and reporting support to the Administrative Officer, Budget Analyst, and budget team. This position plays a key role in ensuring the accuracy, integrity, and transparency of financial data used to manage NOAA programs and funding.

The role involves monitoring budget execution, entering and validating financial data, preparing budget reports, and supporting the formulation of budget projections and financial decisions. The Budget Assistant helps ensure that commitments, obligations, and expenditures are properly tracked and aligned with NOAA financial policies and controls.

• Provide administrative, monitoring, tracking, and reporting support to the Administrative Officer, Budget Analyst, and budget team.
• Enter and maintain budget and accounting data in NOAA financial systems, including Client and related tools.
• Perform budget queries and download financial reports to support analysis and decision making.
• Collect and analyze data from financial applications, spreadsheets, and databases.
• Support the preparation of budget projections, funding plans, and financial presentations.
• Monitor and track commitments, obligations, and expenditures for FMC programs.
• Assist with reconciling budget execution data with accounting records and resolving cost variances.
• Support the preparation of cost adjustment documents and funding realignments.
• Continuously monitor and report variances between allocations and obligations.
• Review financial documents for proper accounting classification and authorization.
• Identify, correct, and resolve discrepancies in financial records.
• Track and analyze changes in budget policies and reporting requirements.
• Develop financial reports and tracking tools to monitor expenditures and appropriated funds.

• Education:
  
  High School Diploma
• Experience:
  
  Minimum two (2) years of relevant experience in administrative, financial, and budget support.
• Experience working with spreadsheets, databases, and financial tracking tools.
• Strong attention to detail, accuracy, and ability to work with financial data.
• Ability to analyze, track, and report budget and expenditure data.

• Experience supporting federal government budget or finance operations.
• Familiarity with NOAA financial systems such as Client or similar budget and accounting tools.
• Experience preparing financial reports, funding trackers, and variance analyses.
• Strong proficiency with Excel or Google Sheets for financial tracking and reporting.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://(Use the "Apply for this Job" box below). to see that the EEO is the law. Please direct any inquiries to the HR department email at

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