Accounts Payable Specialist

Accounts Payable Specialist Position Summary

MSM North America is seeking a detail-focused Accounts Payable Specialist to support and administer daily accounts payable activities in a fast‑paced, high‑compliance environment. This exempt‑level position coordinates end‑to‑end invoice processing, prepares financial reconciliations, supports monthly close activities, and maintains accurate vendor records. The role exercises independent judgment to resolve discrepancies, prioritize payment activities, evaluate vendor documentation, and ensure transaction accuracy, supporting efficient cross‑functional workflows.

• Coordinate and manage the full cycle accounts payable process, including invoice receipt, review coding, and entry.
• Independently research and resolve invoice or vendor discrepancies to ensure timely and accurate payments.
• Process employee expense reimbursements and corporate credit card transactions in accordance with company standards.
• Maintain accurate AP records, vendor files, and supporting documentation for audit readiness.

• Prepare AP aging reports, payment summaries, and variance analysis for leadership review.
• Support month‑end closing activities, including accrual preparation and AP reconciliations.
• Monitor payment schedules, upcoming obligations, and cash flow impacts; make recommendations for prioritization.

• Serve as the primary point of contact for vendor inquiries, payment status updates, and invoice issue resolution.
• Verify vendor setup documentation, W‑9s, and banking information; maintain the vendor master file with a focus on accuracy and risk mitigation.
• Coordinate with procurement, program management, and operations to validate purchase orders, receipts, and billing requirements.

• Identify inefficiencies in AP workflows and recommend improvements to enhance accuracy, timeliness, and controls.
• Support the implementation of new tools, automation features, or ERP enhancements (cost point experience preferred).
• Ensure adherence to internal financial procedures and documentation standards.

• Bachelor's degree in Accounting, Finance, or related fields.
• 3–5 years of accounts payable or accounting operations experience, preferably in a technical, manufacturing, or project‑driven environment.
• Experience working with ERP systems;
  Delta Cost Point preferred.
• Strong analytical and problem‑solving skills with demonstrated ability to resolve complex issues independently.
• U.S. Person required.

This full‑time position is based at MSM's St. Petersburg, FL headquarters. The accounts payable specialist works closely with the finance team and cross‑functional departments to support efficient, compliant financial operations.

$45,000.00–$50,000.00 per year (location: Tampa, FL).

Seniority level:
Mid‑Senior level.

Employment type:

Full‑time.

Job function:
Accounting/Auditing and Finance.

Industry: Defense and Space Manufacturing.