Catering Coordinator

Overview

Bon Appetit Management Company is a restaurant company that operates in contract food service. We are committed to two things, great food and outstanding service. We encourage creativity, adaptability, and professional growth across our cafes as our rapid growth creates exciting opportunities for our people.

Job Summary:

As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on- and off-premise catering events. The role requires excellent attention to detail and communication skills, and the ability to multi-task on a variety of projects, ensuring accurate distribution of information to internal departments, clients, and vendors.

• Inputs and maintains all reserve data for all events including inquiries, tentative and definite; details function sheets with equipment needs and rental orders.
• Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc., and ensures captains receive the packet.
• Creates buffet signage and printed menus as required for each event.
• Assembles and maintains organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processes certificate of insurance requests.
• Intakes inquiries including all pertinent event information: client contact, date, time, format, number of guests, location, etc.
• Prepares proposals for events and submits staff requisitions.
• Supports sales initiatives through research, marketing interface, communications, and sourcing.
• Works with the marketing department on materials and promotions.
• Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
• Receives and processes all deposits.
• Reviews reserve financial entries to ensure accurate forecasting and communicates with accounting on needs or clarifications.
• Prepares final event invoicing and expense reports on a monthly basis.
• Assists in scheduling meetings, appointments, travel, etc.
• Performs other duties as assigned.

• Experience in dining, catering and/or events.
• Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
• Must be able to work a flexible schedule as the business demands.
• Excellent communication, customer service, and organization skills.
• Proficient computer skills including MS Office products (Word, Excel, PowerPoint, Outlook).
• Bachelor’s degree in Hospitality or Marketing is preferred.

Associates at Bon Appetit are offered many fantastic benefits, including:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely,  or copy/paste the link below for paid time off benefits information.

Compass Group is an equal opportunity employer. We are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements. The Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider qualified applicants, including those with a criminal history, in a manner consistent with applicable federal, state, and local laws, including city fair chance laws where applicable.

Applications are accepted on an ongoing basis. Bon Appetit maintains a drug-free workplace.

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