Staffing Coordinator, Administrative​/Clerical

Staffing Coordinator Administrative Functions

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets and time schedules. Coordinate variances with the DON.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.

• Assist in interviewing CNAs/GNAs when requested.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.
• Assist with maintaining records of current certifications and licenses for nursing department employees.

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in-service training programs, as scheduled.
• Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.

Must possess a high school diploma or GED. Associates Degree preferred but not required.

One (1) year experience as a staffing coordinator, preferably in a long-term care or skilled nursing facility.