Office Manager

Alliance Drawback Services our mission is to provide innovative solutions to our clients, powered by top-tier talent, cutting-edge analytics, and deep regulatory expertise.

We are seeking an Office Manager for our small company who will oversee the day-to-day administrative, financial, and operational functions of the office. This full-time, in-office role supports company leadership by managing bookkeeping, assisting with HR administration, overseeing facilities, and coordinating general business operations. The Office Manager works closely with management and an Office Executive Assistant to ensure efficient and well-organized office operations.

• Perform daily bookkeeping functions, including accounts payable/receivable, invoicing, expense tracking, and reconciliations using Quick Books.
• Maintain accurate financial records and support month-end and year-end close processes.
• Coordinate with external accountants, payroll providers, and financial institutions.

• Support HR administration, including onboarding and offboarding, employee records, benefits support, and payroll coordination.
• Assist with time tracking, expense reimbursements, and recruitment coordination, including job postings and interview scheduling.
• Ensure adherence to internal policies and basic employment compliance requirements.

• Manage office facilities, equipment, supplies, and vendor relationships.
• Coordinate maintenance, repairs, cleaning services, and office inventory procurement.
• Maintain a safe, organized, and functional work environment.

• Partner with management and the Office Executive Assistant to provide comprehensive administrative and operational support.
• Support senior leadership with reporting, special projects, and administrative tasks.
• Develop, document, and maintain office procedures and processes.
• Serve as a primary point of contact for internal staff, vendors, and service providers.
• Assist with event planning, travel coordination, and company meetings as needed.

• Bachelor’s degree or equivalent experience preferred.
• 3–5 years of experience in office management, bookkeeping, administration, or business operations.
• Working knowledge of bookkeeping principles and Quick Books.
• Familiarity with HR administrative and payroll support processes.
• Strong organizational, time-management, and communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office and standard business systems.

• Salary $70,000-$90,000 annually based on education and experience
• 401(k) matching
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
• Bonus eligibility; up to 20%
• Health, Vision and Dental plans
• Vacation and PTO plans
• Paid Parking