Administration Manager : FL-St Petersburg

Benefits

• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Hales AC is a HVAC service provider in Pinellas County, committed to delivering top-notch service and solutions to our residential clients. We are seeking a highly organized and skilled Administration Manager to join our team. This role is pivotal in ensuring the smooth operation of our administrative functions, with a particular focus on permitting processes and HVAC industry experience.

• Oversee and manage all administrative functions of the office, ensuring efficiency and compliance with company policies.
• Handle the permitting process for HVAC projects, ensuring all required documentation and approvals are obtained in a timely manner.
• Coordinate with local authorities to stay updated on permitting requirements and regulations.
• Assist in the preparation of project proposals, contracts, and other documentation.
• Maintain accurate records of permits, inspections, and other administrative documents.
• Provide administrative support to the HVAC technicians and other staff members.
• Manage schedules, appointments, and meetings for the management team.
• Handle customer inquiries and provide excellent customer service.
• Support the HR department with recruitment, onboarding, and employee records management.
• Implement and oversee office policies and procedures to improve efficiency.

• Proven experience in an administrative or managerial role, preferably in the HVAC industry.
• Strong knowledge of permitting processes and regulations.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Strong communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Detail-oriented with a focus on accuracy.
• HVAC experience is highly desirable.

• High school diploma or equivalent required.
• Additional certifications or degrees in business administration or a related field are a plus.

Interested candidates are invited to submit their resume and a cover letter detailing their experience and qualifications.

Hales AC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.