Administration Manager

Benefits

Competitive salary

Employee discounts

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Competitive salary and benefits package.

Opportunity to work with a dynamic and growing company.

Professional development and training opportunities.

Positive and collaborative work environment.

Hales AC is a HVAC service provider in Pinellas County, committed to delivering top‑notch service and solutions to our residential clients. We are seeking a highly organized and skilled Administration Manager to join our team. This role is pivotal in ensuring the smooth operation of our administrative functions, with a particular focus on permitting processes and HVAC industry experience.

Oversee and manage all administrative functions of the office, ensuring efficiency and compliance with company policies.

Handle the permitting process for HVAC projects, ensuring all required documentation and approvals are obtained in a timely manner.

Coordinate with local authorities to stay updated on permitting requirements and regulations.

Assist in the preparation of project proposals, contracts, and other documentation.

Maintain accurate records of permits, inspections, and other administrative documents.

Provide administrative support to the HVAC technicians and other staff members.

Manage schedules, appointments, and meetings for the management team.

Handle customer inquiries and provide excellent customer service.

Support the HR department with recruitment, onboarding, and employee records management.

Implement and oversee office policies and procedures to improve efficiency.

Proven experience in an administrative or managerial role, preferably in the HVAC industry.

Strong knowledge of permitting processes and regulations.

Excellent organizational and time management skills.

Proficient in Microsoft Office Suite and other relevant software.

Strong communication and interpersonal skills.

Ability to multitask and work under pressure.

Detail‑oriented with a focus on accuracy.

HVAC experience is highly desirable.

High school diploma or equivalent required.

Additional certifications or degrees in business administration or a related field are a plus.

Interested candidates are invited to submit their resume and a cover letter detailing their experience and qualifications.

Hales AC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.