Sr. Accountant

COMPANY OVERVIEW

Prepare + Prosper (P+P) is a nonprofit with about 25–30 year‑round staff (and a larger seasonal team during tax season) that works with people to build financial well‑being and address financial inclusion. Harnessing the power of community, volunteers, and partnerships, we provide free tax preparation and financial services, products, and coaching, and work to change systems to create economic opportunity for everyone.

We are committed to the principles of diversity, equity, and inclusion in our work and are particularly interested in receiving applications from people of color and those with lived experiences similar to the people who use our programs.

Learn more about P+P at prepareandprosper.org.

Please submit a cover letter and resume to (Use the "Apply for this Job" box below). with the subject line "Senior Accountant.". Position will be open until filled.

About your cover letter:

• Tell us about a time you had to organize a messy set of financial records, receipts, or documentation into something clean and submission‑ready. What was the situation, how did you approach it, and what did the final product look like?
• Describe how you handle a hard deadline when the information you need isn't fully in your hands yet – maybe you're waiting on receipts from coworkers, data from another department, or approvals that are running late. What's your approach?

You'll handle the full month‑end close (bank and credit card reconciliations, journal entries, coding, and clean‑up) along with grant reimbursement documentation, payroll, and audit prep, while an external accounting firm provides oversight and prepares the final financial statements.

About the grant reimbursement piece:
This means organizing receipts by category, annotating PDFs with expense details, building supporting spreadsheets, and preparing reports that tie everything back to our grant budgets. It's about 40% of your time and requires strong attention to detail and organization. If you've done audit prep, cost‑reimbursement contract accounting, or project‑based expense tracking in a for-profit setting, the skills transfer directly.

The other 60% is core accounting: deposits, bill payments, credit card management, journal entries, payroll processing (via Gusto), and completing the monthly close in Quick Books so the external firm can finalize financial statements and handle releases of restrictions. You'll also prepare materials for the annual audit and help leadership understand cash timing – when major expenses are going out, when reimbursements are expected, and what that means for organizational planning.

In your first weeks, you'll learn our grant processes, get up to speed on Quick Books, and start building confidence in the systems. By month two or three, you should be owning the reimbursement submissions, driving the month‑end close through to audit‑ready books, and supporting cash forecasting conversations. Payroll will likely roll to you in the first few months as you settle in.

This role requires someone who is detail‑oriented, independent, and comfortable being the only finance person in the building. You'll need to know when to ask questions and when to problem‑solve on your own. You'll also need to communicate clearly with non‑finance staff who rely on you to track their expenses and translate the numbers into plain language.

• Assemble, categorize, and submit reimbursement packages for Federal and State grants (VITA, TAG, TCO, and similar) – including converting receipts to PDF, annotating documents, and building the supporting spreadsheets
• Break out payroll expenses into grant‑allowable categories for reimbursement reporting
• Prepare monthly and quarterly grant reports for submission to the state
• Support the grant application process by preparing budgets and ensuring financial information is accurate and complete
• Maintain organized grant files that are audit‑ready at all times
• Communicate with the Department of Revenue and other grantors as needed regarding submissions and compliance