Legal Operations Specialist

St. Paul, MN
909 Montreal Circle
St Paul, MN 55102, USA

The purpose of your role as a Legal Operations Specialist

In coordination with Harris counsel, the Legal Operations Specialist will be responsible for managing insurance and bonding programs, litigation tracking, corporate governance obligations, licensing requirements, and key legal documentation along with providing support to Harris counsel as needed. This role will serve as the central coordinator of legal information, tracking deadlines, filings, and records. While much of the work will be internal and administrative, the ideal candidate will have experience collaborating with the Harris legal team along with other internal stakeholders, outside counsel, brokers, insurers, and government agencies as needed.

Insurance & Bonding Administration

• Maintain master calendars for insurance policy renewals, audits, endorsements, and reporting obligations
• Coordinate with brokers, risk management, finance, and operations to gather insurance renewal information
• Track certificates of insurance, additional insured requests, and related compliance requirements
• Support internal claims management, including intake, documentation, follow-up, and coordination with adjusters and counsel
• Maintain organized electronic and physical policy and claim files
• Maintain a centralized docket and calendar of litigation, arbitration, and claim deadlines
• Track pleadings, discovery obligations, hearing dates, and reporting milestones upon collaboration with assigned Harris counsel
• Coordinate document collection and logistics between business units, assigned Harris counsel, and outside firms
• Prepare regular status and exposure reports for leadership upon collaboration with assigned Harris counsel.

Corporate Governance & Entity Management

• Maintain minute books, resolutions, officer/director records, and governance documents
• Track annual meetings, elections, required filings, and good-standing requirements
• Coordinate preparation and execution of resolutions and written consents
• Support amendments, qualifications, and intercompany documentation

Licensing & Regulatory Compliance

• Prepare, submit, and track license applications, renewals, and associated documentation in support of the Operational Services Manager as part of our Corporate Restructure initiative
• Communicate with state and local agencies, licensing boards, and regulators to gather requirements and resolve issues
• Maintain a master compliance database and calendar

Labor & Union Documentation

• Maintain repository of collective bargaining agreements and related obligations
• Track notice requirements, renewals, and jurisdictional compliance items

Department Operations

• Build and maintain organized digital filing systems and workflows
• Handle expense reporting and travel as necessary for Harris counsel
• Develop dashboards and reporting tools to increase visibility of risk and deadlines
• Identify process improvements and implement best administrative practices
• Serve as the organizational manager for the Legal Department and provide administrative support to Harris counsel as needed.

What we're looking for in you

• Associates degree in Legal Studies, Business, or a related field required with 3-5 years of experience
• Bachelor's degree preferred
• 3+ Years as a legal assistant, legal administrator, or similar role
• 3+ Years working in a law firm or in-house legal environment
• Experience with court e-filing systems
• Exposure to insurance administration or risk management
• Experience with corporate records, governance documentation, or entity management
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience creating templates, tracking systems, or process improvement

As one of the country's leading mechanical contractors, Harris offers the stability, resources, and opportunities of a national company along with the team culture, creative spirit, and customer loyalty of a local business. If you thrive on variety and enjoy new challenges, we want to meet you. From stadiums to manufacturing facilities, power plants to hospitals, and concert halls to classrooms, we handle projects of all sizes and complexity across multiple regional locations throughout the country.

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays

The actual salary offer will vary by candidate based on a wide range of factors, including skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.