Executive Assistant

Think Small® has been a leader in advancing quality care and education for children in their early years since 1971. Founded in Saint Paul, Minnesota, the organization supports families, early childhood professionals, and communities with professional development, consultation, and parent education services. Think Small’s mission is to ensure children are well‑prepared for school and their early educational journey. Its publishing division, Redleaf Press, is recognized globally for delivering valuable resources for early childhood educators.

The organization’s innovative initiatives positively impact children, families, and educators locally and beyond.

This is a full‑time, on‑site Executive Assistant role based in St. Paul, MN. The Executive Assistant will support key executives by managing schedules, coordinating meetings, preparing documents, and handling correspondence. Responsibilities include maintaining executive calendars, processing expense reports, performing administrative tasks, and facilitating effective communication within the organization. The role requires excellent organization and thorough attention to detail while ensuring the highest level of professionalism.

Hybrid (Wed/Thu Onsite) – Candidates must live in commutable distance to our Little Canada Office to be considered. This role may require up to 5 days onsite based on the needs of the organization.

$68,000 - $71,000 annually based on experience and credentials

The Executive Assistant provides high‑level administrative and project coordination support to the President and CEO, ensuring effective operations and communication across leadership teams, Board members, and community partners. This position requires discretion, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

• Serve as a trusted liaison between the President and CEO, Board of Directors, and internal/external stakeholders by managing Board communications, preparing and distributing agendas and materials, tracking action items, and ensuring timely follow‑up to support effective governance and decision making.
• Draft, edit, and fact‑check correspondence, reports, and other communications for the President and CEO org‑wide and board memos, and teams.
• Manage calendars, meeting logistics, and travel arrangements for the CEO and designated leaders.
• Track key organizational projects and initiatives, ensuring alignment and timely progress toward established goals.
• Coordinate and support governance and compliance‑related activities, including maintaining required documentation, tracking recurring Board and organizational requirements, and ensuring timely completion of annual governance tasks in collaboration with leadership.
• Identify potential issues, risks, and opportunities that may impact organizational objectives and recommend strategies to address them.
• Maintain organization of confidential files, databases, and correspondence with accuracy and discretion.
• Supervise assigned staff, including workflow management, training, performance feedback, and professional development.
• Prepare reports and documentation as requested by the CEO.
• Perform additional duties as assigned in support of organizational operations.

• Bachelor’s degree in business administration, communications, or related field preferred.

• Minimum of five (5) years of administrative support experience, with at least three (3) years providing executive‑level support.
• Experience working with Board Members and executive leadership.
• Demonstrated project management experience and the ability to coordinate multiple priorities.
• Proven experience managing confidential information and sensitive communications.

• Strong written and verbal communication skills, including editing and proofreading.
• Excellent interpersonal skills with the ability to interact effectively across all levels of the organization and with diverse populations.
• Experience with video conferencing tools and online collaboration platforms.
• Exc…