Executive Assistant

Description We are looking for an experienced and proactive Executive Assistant to support a high-performing executive team in New Brighton, Minnesota. This contract position requires exceptional organizational skills, adaptability, and the ability to thrive in a fast-paced environment with evolving priorities. As part of a collaborative team, you will play a vital role in ensuring seamless daily operations for the leadership team.

Responsibilities:

- Coordinate and maintain complex schedules for executives, ensuring meetings, appointments, and events align with strategic priorities.

- Anticipate scheduling conflicts and proactively resolve them in collaboration with other executive assistants.

- Arrange and oversee comprehensive travel plans, including flights, accommodations, itineraries, and private corporate aircraft schedules.

- Support executive meetings by preparing agendas, maintaining accurate records, and distributing meeting notes.

- Collaborate with the executive assistant team to plan and execute company events, leadership retreats, and other engagements.

- Serve as a detail-oriented liaison for scheduling inquiries, maintaining tact and discretion.

- Assist in managing deadlines and coordinating input from various team members to ensure timely completion of tasks.

- Maintain confidential files and sensitive information with the highest degree of attention to detail.

- Provide administrative support to ensure smooth operations across the executive assistant team.

- Partner with the Chief of Staff to prioritize urgent tasks and align efforts across multiple initiatives. Requirements - Minimum of 5 years of experience as an Executive Assistant or in a similar role.

- Proven expertise in managing complex calendars and coordinating travel arrangements.

- Proficiency in tools such as Microsoft Outlook and Concur Expense.

- Strong organizational skills with the ability to manage multiple tasks and shifting priorities.

- Excellent communication and interpersonal skills, with a detail-oriented approach.

- Ability to handle sensitive information with discretion and confidentiality.

- Experience collaborating within a team to achieve shared goals.

- Familiarity with arranging executive meetings and preparing detailed documentation. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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