Human Resources Assistant

Job Details Description

The Human Resources Assistant provides administrative and operational support to the Human Resources team, senior leadership, and departments across the organization. This role serves as a key point of contact for employees, visitors, vendors, and customers while ensuring efficient office operations and a polished, professional workplace environment.

The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, professionalism in all interactions, and the ability to handle confidential information with discretion. Success in this role requires initiative, sound judgment, and the ability to manage multiple priorities in a fast‑paced manufacturing environment.

• Prepare and process new hire documentation and onboarding materials.
• Coordinate onboarding activities, including scheduling appointments with IT and Marketing and assembling/distributing new hire items (apparel, safety equipment, company‑branded materials).
• Support internal communication efforts related to benefits, policies, and employee events.
• Assist with planning and participating in employee engagement activities and company events.
• Coordinate temporary staffing needs with external agencies.
• Maintain strict confidentiality and use discretion when handling employee and company information.

• Serve as the first point of contact for guests, vendors, and customers, ensuring a welcoming and professional experience.
• Create and manage calendar invitations for meetings and customer visits.
• Coordinate conference room scheduling, setup, catering, and meeting logistics.
• Maintain clean, organized, and professional office common areas, including the lobby and conference rooms.
• Manage inventory and ordering of general office supplies.
• Receive and distribute daily mail and incoming materials.
• Clean, stock, and distribute safety glasses and related supplies.
• Create, review, and post content to the company intranet to support timely and accurate internal communication.
• Assist with special projects and cross‑functional initiatives as assigned.

• Experience as an Administrative Assistant, Human Resources Assistant, or similar administrative role required.
• Recent college graduates and those currently pursuing a degree in Human Resources are strongly encouraged to apply.
• Working knowledge of office procedures and administrative best practices.
• Demonstrated experience handling confidential information with discretion.
• Experience in a manufacturing environment preferred.

• Proficiency with Microsoft Office 365 (Excel, Word, Outlook, Teams, SharePoint).
• Experience with UKG or similar HRIS preferred.
• Knowledge of I‑9 compliance and personnel recordkeeping requirements.
• Strong written and verbal communication skills, including the ability to produce professional business correspondence.
• Strong problem‑solving and analytical skills with sound judgment.

• Communicates clearly, professionally, and effectively with individuals and groups.
• Models professionalism in appearance, communication, and conduct.
• Maintains a positive, service‑oriented attitude and supports a respectful workplace culture.
• Builds strong working relationships with employees, customers, and visitors.
• Demonstrates excellent organizational skills and meticulous attention to detail.
• Effectively manages shifting priorities in a fast‑paced environment.
• Works collaboratively within a team while also taking initiative and working independently.
• Self‑motivated and committed to meeting deadlines with minimal supervision.

• Ability to sit for extended periods while performing computer‑based work.
• Ability to stand and walk throughout the facility to interact with employees and support operations.
• Ability to occasionally lift and carry up to 30 lbs.
• Sufficient mobility and dexterity to lift, reach, carry, push, and pull office and HR‑related materials.
• Ability to read detailed documents and spreadsheets and communicate information clearly in person and electronically.

• Approximately 90%…