Administrative Coordinator

Description We are looking for an organized and proactive Administrative Coordinator to join our team in Saint Paul, Minnesota. In this role, you will play a vital part in supporting office operations, managing events, and supervising staff to ensure smooth and efficient activities across campus locations. This is a long-term contract position, offering the opportunity to contribute to a dynamic university environment while honing your administrative and leadership skills.

Responsibilities:

- Schedule event reservations across campus locations, ensuring proper allocation of resources and maintaining accurate records.

- Collaborate with event hosts to identify needs and provide comprehensive planning support.

- Develop a thorough understanding of building policies, procedures, and amenities to assist ambassadors and event clients effectively.

- Participate in mandatory staff meetings and training sessions, contributing agenda items and actively engaging in discussions.

- Provide on-site staffing at events to ensure smooth operations, addressing any issues that arise during setup or execution.

- Communicate professionally with guests and service providers, representing the university in a positive manner.

- Support large-scale university events, such as Commencement, Convocation, and external functions.

- Lead and mentor Event Ambassador staff, serving as their main point of contact for questions and support.

- Plan and conduct training sessions for new ambassadors, monitoring their progress and offering continuous guidance.

- Assist with staff scheduling and oversee ambassadors to ensure job expectations are met. Requirements - Strong interpersonal skills with the ability to work effectively with diverse groups of people.

- Adaptability and problem-solving skills to manage unexpected challenges during events.

- Experience in event coordination is preferred but not required.

- Proficiency in managing multiple tasks and prioritizing responsibilities in a fast-paced environment.

- Demonstrated leadership qualities with the ability to mentor and guide team members.

- Excellent communication skills, both verbal and written, for interacting with clients, staff, and supervisors.

- Familiarity with event planning tools and willingness to learn new systems.

- Commitment to maintaining professionalism and a positive attitude in all interactions. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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