Administrative Assistant​/Bookkeeper- Principal

Position Type: Secretarial/Clerical/ Administrative Assistant

Date Posted: 1/13/2026

Location: White Bear Lake Area High School

Closing Date: 01/28/2026

Date Closes: January 28, 2026

Salary Range/Hourly Rate: Per Clerical Contract;
Level VII

Start Date: March 16, 2026

Work week: 1.0 FTE (M-F, 8 hours per day)

Student Level: Grades 9-12 WBLAHS

Days/year: 260 days/12 months per year

This position provides exceptional administrative support to the Principal while also managing the school's bookkeeping tasks. Responsibilities include a combination of administrative duties, financial record-keeping, and customer service. The ideal candidate will be a highly organized and detail-oriented individual with strong communication and computer skills.

Associate's/Technical degree and considerable experience working as an administrative assistant, or an equivalent combination of education and experience in administration and bookkeeping.

See Job Description attached. If viewing from a third-party website, you will need to visit our website at the below URL to view the job description and essential functions.

• Maintain system and student records, including confidential and public data.
• Coordinate and prepare documents, including correspondence, charts, memorandums, and minutes.
• Assist with special student events (registration, open houses, conferences, etc.).
• Monitor and report staff absences, prepare sub or new staff requests.
• Assist substitute employees with daily check-in and orientation.
• Provide customer service to students, staff, parents, visitors, and the general public.
• Perform other duties as assigned.

• Process and code invoices, check requests, timesheets, and mileage reports.
• Process requisitions and generate purchase orders.
• Manage the collection, counting, and depositing of cash and checks.
• Maintain petty cash accounts and reports.
• Work with vendors and manage local account activity.
• Collect and record student participation fees, activity fees, and fines.
• Assist with event preparation by providing financial support.
• Track ordered and received items for administration, staff, and coaches.
• Issue emergency checks as needed.
• Assist with year-end financial closing.
• Create and maintain spreadsheets and databases of student fees and fines.
• Address financial inquiries from various stakeholders.

• Thorough knowledge of standard office procedures, practices, and equipment.
• General knowledge of school system routines, procedures, and policies.
• Proficiency in business English, spelling, and arithmetic.
• Strong skills in oral and written communication.
• Expertise in using personal computers and related software packages (including Google Suite).
• Ability to perform bookkeeping tasks and maintain accurate financial records.
• Ability to organize and prioritize multiple tasks independently.
• Ability to type accurately and efficiently.
• Excellent customer service skills.
• Ability to build and maintain positive working relationships with diverse groups of people.

Associate's/Technical degree and considerable experience working as an administrative assistant, or an equivalent combination of education and experience in administration and bookkeeping.

• This position requires occasional exertion of up to 10 pounds of force.
• Requires regular sitting, speaking, and hearing.
• Requires frequent use of hands and fingers.
• Requires occasional standing, walking, stooping, reaching, pushing/pulling, and lifting.
• Standard vision and hearing required.
• Ability to work in a moderately noisy environment.

• Demonstrated experience working with Google Suite.

Apply Online.

Email: jobs (Please include job number in inquiry).

Website URL: (Use the "Apply for this Job" box below)..isd
624.org

White Bear Lake Area School District is an equal opportunity employer.