Executive Assistant to CEO​/President

Posted on June 06, 2024

POSITION PROFILE - EXECUTIVE ASSISTANT TO THE PRESIDENT AND BOARD LIAISON

Are you someone who thrives in an entrepreneurial environment, and who is driven by mission, results, and community impact? Do you possess strong communication, administrative, and organizational skills, with the ability to maintain balance among multiple priorities? If you're innovative, detail-oriented, and looking for your next career opportunity, we'd love to learn more about you!

kp Companies is partnering with the Northwest Area Foundation to find their next Executive Assistant to the President and Board Liaison. I

THE ORGANIZATION - NORTHWEST AREA FOUNDATION

Mission

The Northwest Area Foundation stands alongside changemakers in our region of eight states and 76 Native nations, funding work that leads to racial, social, and economic justice.

Vision

The Northwest Area Foundation envisions that the people of our priority communities—including Native Americans, communities of color, immigrants and refugees, and people in rural areas—thrive on their own terms.

Our grantee partners work with their communities to reimagine and restructure unjust systems—to serve, support, and heal people and communities. Their work advances self-determination by building the power of people and communities to liberate themselves from policies, practices, and beliefs designed to disadvantage them.

Values

At NWAF Foundation, we encourage all team members to embrace and embody our Cultural Values, as they steer our collective efforts:
Social Justice, Grantees Come First, Trust, Listen and Learn for Change, Heart, Courage. Learn more about NWAFs values here.

POSITION SUMMARY

This individual provides high-level support to the President/CEO while also serving as the liaison between the CEO and internal/external stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The Executive Assistant plays a crucial role in supporting board meetings, managing board logistics, and ensuring the smooth functioning of the President/CEO's office.

REPORTING STRUCTURE

Reporting directly to the President/CEO, the Executive Assistant is responsible for managing all aspects of board meeting logistics, including scheduling, coordinating travel, and preparing meeting materials. This role also involves providing administrative support to the Director of People and Culture as needed.

JOB RESPONSIBILITIES

Administrative Support

Manage the President/CEO's calendar, including scheduling and allocating time as needed.
Develop President/CEO and related Board Committee budgets including annual review and allocation of funds.
Coordinate travel arrangements and process related expenses.
Organize paper and electronic files.
Assist in coordinating weekly Senior Leadership Team meetings.
Draft written materials on behalf of the President/CEO
Create reports, documents, and other materials as needed.
Provide general administrative support for Foundation projects.
Provide backup support to the Assistant to the Vice President of Finance and Administration, as well as the Assistant to the Vice President of Programs, as required.
Perform other duties as directed.
Project Planning and Implementation

Develop timelines and agendas for board meetings in consultation with the VP of Strategic Planning, President, and Board Chair.
Conduct site research, identify suitable venues, and manage room reservations for meetings.
Coordinate conference and video conferencing capabilities, as well as setup and catering arrangements.
Plan, schedule, and coordinate meals and snacks for both on-site and off-site meetings.
Manage travel plans, including flights, lodging, transportation, and event schedules for board and committee members with complex schedules.
Coordinate the flow of meetings, meals, and occasional site visits with grantees.
Strategic Support and Development

Understand the functional areas of the Foundation to effectively participate in and execute the strategic work of the President/CEO.
Manage the grant process for selected grants on behalf of the President.
Develop…