Office Coordinator

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Southview Design is seeking top talent to join our team as an Office Coordinator. The Office Coordinator is responsible for phone intake, greeting incoming guests, administrative tasks, and ensuring both office areas are always stocked with supplies and clean and orderly.

• Answer incoming calls and route to the appropriate associate.
• Responsible for New Lead calls and processing through system.
• Welcome clients and visitors to the office and assist as needed.
• Provide administrative support for all business units, including data entry, typing correspondence, report generation, and filing.
• Sort and dispense incoming mail, emails and faxes, prepare outgoing packages.
• Maintain relationship with office vendors and service providers.
• Responsible for inventory of office supplies and ordering replacements as needed.
• Assist in organizing company events, meetings, travel and conferences.
• Take ownership of office common areas; ensure they are always in excellent shape.
• Assist Marketing with client mailings, social media postings, or other strategies as needed.
• Perform additional duties as assigned, with responsibilities and tasks subject to change as needed.

• Minimum of 2 years of administrative related duties. Strong written and verbal communication skills. Proficient in MS Office. Time management, creative problem solving, organization, and customer service skills/experience required.
• Spanish speaker a plus.
• High school diploma or equivalent required. Formal post‑high school education is preferred.
• Position is primarily administrative in nature with extended periods of sitting. Should be able to lift under 20 lbs.
• Primarily inside a temperature‑controlled office building. Occasional exposure to exterior elements (i.e., pollen, chemicals, cold and heat etc.).

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• Perk Spot
• Long‑Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

$21.00 - $30.00

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I‑9 to confirm work authorization. Employers can only E‑Verify once you have accepted a job offer and completed the Form I‑9.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

Senior level: Entry level

Employment type: Full-time

Job function: Administrative

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