Account Specialist

We Are Looking for a Detail-Oriented Account Specialist to Join Our Team in Service

The current vacancies are in the Countywide Operations department.  The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

To audit and process bills and claims, post transactions, and balance and reconcile accounts in order to issue and receive payments and maintain appropriate accounting and bookkeeping records relating to county-wide or departmental accounting activities; to assist in assembling and analyzing data and budget information; to process personnel and payroll transactions; and to perform related duties as assigned.  

To view or print a copy of the complete Ramsey County job (class) description for this position, go to:

Job Description s. Once at this page, you can browse the alphabetical list or search for a job description.

Flexible Workplace

This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy.

To view Ramsey County's Flexible Workplace policy, go to:
Flexible Workplace policy.

* Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.

* Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.

* Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.

* Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.

* Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.

* Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.

* Prepare periodic reports to document transactions and budget conditions.

* Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.

* Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.

* Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.

* Maintain supplies of frequently used documents by monitoring their use and arranging for orders.

* Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.

* Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.

* Provide requested account information as appropriate.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS:

1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.

Education:

High school graduation or equivalent.

Experience:

One year of accounting/bookkeeping experience.

Substitution:
Equivalent combination of education and related experience.

Certifications/Licensure:
None.

The examination process will consist of the following section with each section weighted as indicated:

* Training and Experience Rating = 100%

The examination for Account Specialist will consist of a training and…