Manager, Grants Administration

Nine PBS:
Manager, Grants Administration

As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We convene meaningful conversations, we share thought‑provoking content, and we host events that engage and inspire our region. Our unique facilities and connections offer opportunities for memorable experiences for audiences of all ages.

We are a community‑licensed public media station. For 70 years, we have been a foundational pillar in the St. Louis community by providing trusted, community‑centered content and resources. Our core purpose is to magnify and deepen understanding of our community to help our region flourish.

Nine PBS is rooted in our four values:
Community, Trust, Equity, and Learning. These guide every aspect of our work – both in how we interact with one another as teammates, as well as how we engage with the community.

Nine PBS is an equal‑opportunity employer with a leadership team and culture that prioritizes a welcoming environment where everyone can thrive.

One of our strategic goals is to create and sustain a positive, high‑performing, inspiring, and inclusive culture that prioritizes the well‑being and belonging of every member of our team. Get to know the amazing individuals you will be working alongside if you are selected for this position: https://(Use the "Apply for this Job" box below)..

This part‑time position is responsible for supporting the financials for grants, proposals, and sponsor ships to foundations, corporations, and government agencies. This includes the development of project budgets, post‑award budget revisions, project expense tracking of awarded funds, and the reporting of project expenses. The ideal candidate will enjoy working on all areas of the grant lifecycle, with a keen eye to detail, strong time‑management skills, and an interest in being a collaborative member of the funding team.

The Manager, Grants Administration will support the Community Impact Team with up‑to‑date financials for the purpose of timely, informed decision‑making to better serve our region.

The Manager, Grants Administration will report to the Senior Director of Grants Management. This position will work independently to help ensure financial reporting is accurate, consistent, and aligned across various funders and projects. Performance is determined by both the accuracy of materials prepared and the satisfaction of team members, partners, and funders.

The following primary responsibilities are vital to successfully meeting the expectations of this position in an effective and efficient manner. This is not an exhaustive list and areas of focus may fluctuate, as needed.

• Draft project budgets for grants, proposals, and sponsor ships based on past expenses and funder guidelines.
• Provide financial information and attachments for grant submissions and reporting as needed.
• Track and organize award notifications and receipts for accurate reporting. Update monthly preliminary release spreadsheets by project codes to be discussed at monthly, in‑person release meetings, including pulling payroll and fringe by staff person.
• Update monthly cashflows to reflect changes in project timelines.

These are additional activities that are expected to be performed in this position.

• Inform Community Impact Team on available funds for resource purchasing.
• Attend weekly meetings with Community Impact Team to support workflow and collaboration on grant and reporting requirements.
• Develop a knowledge of Nine PBS’s initiatives and goals, with the ability to communicate effectively both orally and in writing.
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

At least three years of non‑profit budget and financial reporting experience. Strong skillset using Excel, Sage, Google Docs, Office 365, and Outlook required. In addition, the following skills and attributes are preferred.

• Experience working closely with community organizations in a professional capacity,…