Accounts Payable Supervisor

Overview

Landmark Aquatic is the nation’s leading provider of commercial aquatic solutions, offering comprehensive services in design, construction, renovation, restoration, and maintenance. With a history of excellence spanning over four decades, we are dedicated to ensuring the success of aquatic facilities at every stage of their lifecycle. With offices in key metro areas across the U.S., Landmark Aquatic is uniquely positioned to serve communities nationwide.

We are committed to upholding the highest standards of quality, safety, and service, fostering long-term partnerships built on trust, expertise, and exceptional results.

We aim to enrich communities by delivering comprehensive world-class aquatic facilities and services.

Our values are our guideposts. They re how we make the right decisions, hire the right people, and hold ourselves accountable. We are committed to their authenticity.

• Customer-Centric Approach:
  We put our customers at the heart of everything we do. Our goal is to understand their needs and provide them with exceptional service and solutions.
• Positive
  
  Collaboration:
  
  We foster a culture of collaboration and open communication. We embrace diverse perspectives and work together to achieve shared goals.
• Excellence in Execution:
  We consistently strive for exceptional quality in all aspects of our work; to always exceed expectations and deliver outstanding results.
• Adaptability and Innovation:
  We embrace change and continuously seek opportunities to improve and innovate, remaining flexible and adaptive in a dynamic industry.

Landmark Aquatic is seeking a highly organized and experienced Accounts Payable Supervisor with a strong background in the construction industry to manage the day-to-day operations of our multi-location AP function. This role will be responsible for ensuring accurate and timely processing of vendor invoices, subcontractor payments, job cost allocations, and compliance with company policies and industry-specific requirements. Report to the Controller.

• Supervise the full-cycle accounts payable process for multiple locations and job sites.
• Manage AP for two locations, completing tasks and ensuring adherence to deadlines and standards.
• Enter invoices, ensuring accuracy in coding, and route through the proper approval process.
• Coordinate with project managers, procurement, and field personnel to verify receipt of goods/services and resolve discrepancies.
• Ensure timely and accurate processing of subcontractor invoices, including verifying lien waivers, insurance compliance, and contract terms.
• Maintain strong vendor relationships and address inquiries or disputes professionally.
• Assist with monthly closing processes, including accruals, AP aging reports, and account reconciliations.
• Monitor and enforce internal controls, policies, and procedures related to AP and construction project expenses.
• Collaborate with the finance team on audits and support documentation requests.
• Continuously seek improvements in AP processes and system efficiency (e.g., automation, paperless invoicing, integration with construction accounting software).

• 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
• Prior experience in the construction industry is required.
• Knowledge of job cost accounting, AIA billing, and construction lien laws.
• Proficiency in construction accounting software (e.g., Sage 300 CRE, Procore, or similar).
• Strong understanding of multi-entity and multi-location AP processes.
• Excellent leadership, communication, and problem-solving skills.
• High attention to detail and ability to manage multiple priorities under tight deadlines.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Experience with 1099 processing and year-end reporting.
• Familiarity with construction compliance documentation (COIs, W-9s, lien releases).
• Process improvement and system implementation experience.