Legal Assistant

Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois;
St. Louis, Missouri;
Overland Park, KS;
Milwaukee, Wisconsin;
Indianapolis, Indiana;

Brentwood, Tennessee;and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Successful law firm seeks a full time Legal Assistant for our downtown St. Louis location. Candidate must possess excellent organizational skills and have comprehensive experience with the legal profession. This position requires a highly motivated, organized professional capable of functioning in a fast-paced, challenging legal environment. Please forward cover letter, resume and salary requirements for consideration.

Schedule:

Monday through Friday: 9:00 a.m. to 5:00 p.m.

Position Summary:

The Legal Assistant enhances attorneys’ effectiveness in handling cases, communication with clients, and obtaining needed evidence for available defenses; monitoring case development and deadlines; and supporting attorney's trial and deposition settings. This position will support multiple attorneys with the preparation of documents for worker’s comp defense and general liability cases.

Essential Job Functions:

• Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.
• Completing attorney dictation through firm software including correspondence, pleadings and medical records requests, etc.
• Utilization of e-filing procedures through various court systems including civil courts and the workers compensation commission.
• Assist with preparation for trials/hearings including preparing exhibits; scheduling witnesses; ensuring that witnesses are ready when needed.
• Scheduling depositions and independent medical evaluations. This includes working with opposing attorneys for scheduling and doctor’s offices.
• Requesting medical records through HIPAA, subpoena or Form 43 documents as required and following up with medical providers for requested records.
• Assisting with overflow of work in the office including dictation for other attorneys, filing, etc.
• Other duties as assigned.

Education, Skills and

Qualifications:

• High school diploma or GED (or equivalent) required;
  Associates or Bachelor’s degree preferred.
• 3+ years of Administrative Assistant experience supporting attorneys in a legal office setting
• Experience with electronic filing for workers’ compensation and general liability preferred, as well as prior experience with typing dictation
• Working knowledge of court rules and procedures.
• Microsoft Word experience and required;
  Excel and PowerPoint experience preferred.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Excellent telephone, writing, and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Must have the ability to work as part of a team, as well as to work independently.
• Organization, Planning, Attention to Detail, and Dependability.

Firm and Client Confidentiality required.

Benefits include:
Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.

All your information will be kept confidential according to EEO guidelines.