Payroll Manager

This role offers the opportunity to lead and enhance payroll operations for a complex, multi-entity organization while working closely with cross-functional teams. The Payroll Manager plays a critical role in ensuring accuracy, compliance, and efficiency in payroll processing while driving system improvements and process optimization. This position provides leadership responsibility, exposure to regulatory reporting, and the ability to influence payroll strategy and internal controls in a collaborative, mission-driven environment.

• Overseeing the accurate and timely processing of bi-weekly payroll for a large, multi-state employee population
• Serving as the primary system administrator (superuser) for payroll, timekeeping, scheduling, and analytics systems, including system implementations and upgrades
• Managing and reviewing payroll-related reporting, including quarterly Payroll-Based Journal (PBJ) submissions to regulatory agencies
• Ensuring compliance with federal, state, and local payroll tax regulations, filings, and year-end reporting, including Forms W-2
• Monitoring and interpreting legislative changes impacting payroll operations and recommending process or system updates as needed
• Preparing and reviewing payroll-related general ledger account reconciliations and supporting accurate financial reporting
• Directing, mentoring, and evaluating payroll staff performance, including oversight of garnishments and related compliance activities
• Developing, implementing, and maintaining payroll policies, procedures, and internal controls
• Ensuring payroll records and documentation are maintained in accordance with statutory and regulatory requirements
• Identifying opportunities to streamline payroll workflows and improve efficiency through automation and process enhancements
• Collaborating with human resources, accounting, finance, and operational teams to resolve payroll issues and meet reporting deadlines
• Building proactive relationships with internal stakeholders to support effective payroll operations
• Participating in special projects and assuming additional responsibilities as assigned

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience
• Minimum of five years of payroll processing experience within a large organization, including at least three years in a payroll leadership or management role
• Experience managing payroll for a multi-state workforce
• Hands-on experience with automated payroll, timekeeping, and accounting systems; familiarity with UKG and Workday preferred
• Strong understanding of payroll regulations, compliance requirements, and payroll-to-general-ledger integration
• Proven ability to lead, train, and motivate payroll staff in a collaborative environment
• High level of organizational skill with strong attention to detail and analytical capabilities
• Advanced proficiency in Microsoft Excel, including pivot tables, lookup functions, and data analysis tools
• Excellent written and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment