Medical Records Coordinator

Position Summary

We are seeking an experienced Medical Records Coordinator to manage and maintain resident medical records from pre-admission through post-discharge. This role ensures accuracy, confidentiality, and full compliance with state and federal regulations, professional standards, and company policies while supporting billing accuracy and quality outcomes.

• Maintain accurate, complete, and confidential resident medical records in compliance with HIPAA, state, and federal regulations
• Manage medical records from admission through discharge, including chart creation and maintenance
• Perform ICD diagnostic coding to support accurate billing and reimbursement
• Conduct monthly audits (admissions, discharges, QA reviews)
• Track incomplete records and coordinate corrections with nursing staff
• Prepare reports for QAPI and Triple Check meetings
• Maintain admission/discharge registries and census reports
• Process authorized release of information and legal correspondence
• Abstract records for insurance companies and third-party payers
• Ensure protection of medical records from loss, destruction, or confidentiality breaches
• Maintain Point Click Care  documentation and tracking systems
• Assist with surveys and regulatory reviews

• Minimum 2 years of medical records experience in a skilled nursing facility or healthcare setting
• Knowledge of medical terminology, ICD coding, and long-term care regulations
• Experience with Point Click Care  (preferred)
• Strong organizational and communication skills
• Ability to work collaboratively with residents, families, staff, providers, and regulatory agencies
• CNA or CMT certification required
• RHIA or RHIT credential preferred

• Stable, mission-driven healthcare environment
• Direct impact on compliance, reimbursement, and quality outcomes
• Supportive leadership and interdisciplinary collaboration

Apply today on Indeed to join a team committed to excellence in resident care and regulatory compliance.

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