Supervisor Clinical Office; Ambulatory Cancer Building - Faculty Practice Plan

Position Summary

Supervises daily activities of clinical offices, support staff, and ancillary services associated with patient care.

Primary

Duties & Responsibilities:

• Supervises support staff involved in clinical activities in clinical office sites, maintaining adequate workflow, coverage and schedules.
• Arranges for availability of medical records needed for services.
• Resolves personnel problems, conducts meetings pertinent to staffing issues and documents appropriately.
• Interviews and hires applicants for positions, supervises training of new employees, conducts job evaluations, job performance counseling and makes salary recommendations.
• Implements and maintains office procedure manuals and current job descriptions of personnel supervised.
• Maintains a system of backup transcription services for academic and research needs of the department.
• Serves as a liaison between service provider, patient and clerical and support personnel.
• Assists clerical staff as backup during illnesses/vacations.
• Ensures patient examination areas are staffed and maintained.
• Performs other duties as assigned.

Working Conditions:

• Normal office environment.
• Exposure to blood-borne pathogens.
• Requires protective devices.
• Patient care setting.
• Direct patient care setting.

Physical Effort:

• Typically sitting at desk or table.
• Typically standing or walking.
• Typically bending, crouching, stooping.
• Occasional lifting (25 lbs. or less).

Equipment:

• Office equipment.

The statements above describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties. Management reserves the right to revise or amend duties at any time.

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications / Professional Licenses: The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role. Assessment Based Recognition (A ) - American Association of Medical Assistants (AAMA);
Basic Life Support - American Heart Association;
Basic Life Support - American Red Cross;
Certified Clinical Medical Assistant (CCMA) - National Health career Association (NHA);
Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA);
Licensed Practical Nurse - Illinois Department of Financial and Professional Regulation;
Licensed Practical Nurse - Missouri Division of Professional Registration;
Registered Medical Assistant (RMA) - American Medical Technologists (AMT);
Registered Nurse - Illinois Department of Financial and Professional Regulation;
Registered Nurse - Missouri Division of Professional Registration.

Work Experience: Relevant Experience (5 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Specific Medical Assistant Requirements: Medical Assistant certification/registration-eligible graduate or be scheduled to graduate from an accredited medical assistant program; substitutions include graduate of an accredited nursing program (such as RN/LPN). Ability to show proof of Medical Assistant registration/certification or complete Medical Assistant registration/certification within six months of hire date (or within a shorter time frame if noted by hiring manager). Medical Assistant credentials must be obtained from in-person proctored exams from bodies such as NHA, AAMA or AMT.

In-person proctored credentials from other certifying bodies may be accepted upon HR approval. Online proctored exams are not sufficient to meet the credential requirement.

Basic Life Support: Certification must be obtained within one month of hire date. Online BLS certifications without a skills assessment component are not sufficient.

Education: No additional education unless stated elsewhere in the job posting.

Certifications / Professional Licenses: No additional certification or professional licenses unless stated elsewhere in the job posting.

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