Medical Secretary - Pediatrics Genetics

Position Title

Medical Secretary - Pediatrics Genetics

Washington University in St. Louis

Position works either remotely or in an area with no patient contact and provides secretarial support and office services related to routine business, administrative and patient care. Scheduled hours: 40 per week.

• Prepares routine documents, such as correspondence, calendars and presentations.
• Arranges and attends meetings, keeps minutes and distributes to appropriate staff.
• Processes and tracks expense reimbursement for supported staff.
• Maintains memberships, societies, licensures and curriculum vitae.
• Maintains physician calendars and acts as key contact for appointment requests.
• Downloads dictations from digital recording equipment for transcription.
• Provides photocopy and fax services, sorts and distributes mail.
• Schedules patient appointments, answers patient inquiries, routes patient calls and maintains patient record.
• Serves as a liaison between patients, physicians and staff.
• Coordinates with physician(s) and fellows to maintain in‑patient rounding and consultation lists.
• Reschedules patient appointments from clinic that have been altered or closed.
• Gathers medical records from referring physicians and hospitals for new patient visits.
• Scans new patient records into office scanning device(s).
• Processes/files documents, as needed.
• Maintains office supplies.
• Assists students, residents and visitors with orientation and events.
• Serves as back‑up for other job functions within the team during peak times, vacation and illnesses.
• Maintains required skills/competencies and participates in in‑services, staff programs, continuing education and cross‑training programs according to established department standards.
• Complies with HIPAA, OSHA, state and federal regulatory sources/standards.
• Participates in quality improvement activities to ensure appropriate clinical outcomes.
• Performs other duties as assigned.

• Normal office environment.
• Typically sitting at desk or table; repetitive wrist, hand or finger movement.

High school diploma or equivalent high school certification or combination of education and/or experience.

• Customer Service (1 Year), Secretarial (1 Year)
• Skills:
  
  Communication, Computer Literacy, Confidential Data Handling, Decision Making, Medical Offices, Medical Terminology, Microsoft Office, Office Equipment, Organizing, Patient Administration, Working Independently

• Grade G05-H
• Salary Range: $17.03 - $24.61 / Hourly

Benefits Statement: up to 22 days of vacation, 10 recognized holidays, sick time; health insurance packages; free Metro transit U‑Pass; 403(b) retirement plan; wellness challenges; family resources; tuition coverage.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

For frequently asked questions about the application process, please refer to our External Applicant FAQ. If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call 314‑935‑1149. All external candidates receiving an offer will be required to submit to pre‑employment screening which includes background checks, drug screens, employment and education verification, physical examination, vaccinations and other checks.

All offers are contingent upon successful completion of required screening.