Finance Coordinator

Job Summary

The Finance Coordinator helps support the financial operations of the District. This role oversees accounts receivable, payroll, and employee benefits. In alignment with auditor recommendations, the position provides a clear separation of duties within the Finance Office by distributing responsibility for key financial functions—such as payroll processing, benefits administration, and revenue collection—across multiple roles.

Reports to: Chief Financial Officer

Classification: Classified

FLSA Status: Exempt

Terms of Employment: 12 months

• Oversee the accurate and timely processing of payroll for all district employees.
• Ensure compliance with federal and state payroll laws, including FLSA, IRS, and Social Security regulations.
• Review payroll reports and resolve discrepancies.
• Implement procedures for payroll tax reporting, garnishments, and wage assignments.
• Collaborate with HR on salary schedules, leave balances, and employment contracts.
• Research employee payroll inquiries or answer questions through the ticketing system.
• Assist with annual merits, increases, special and retroactive calculations.

• Administer employee benefits programs, including health insurance, dental, vision, life insurance, and retirement plans.
• Coordinate open enrollment processes and communicate benefit options to staff.
• Ensure timely and accurate reporting to insurance providers and benefit carriers.
• Stay current on laws affecting employee benefits, including ACA and COBRA requirements.
• Work with HR to resolve employee benefit concerns and questions.

• Assist with monthly bank reconciliation.
• Oversee the billing, collection, and recording of all incoming district revenues.
• Ensure timely invoicing for tuition, facility rentals, grants, and other sources.
• Monitor receivable accounts and follow up on outstanding balances.
• Reconcile deposits and maintain accurate records of all incoming funds.

• Provide technical and system support for all finance-related software, including payroll, time & attendance, accounting, budgeting, and purchasing systems.
• Coordinate with the IT department and software vendors to troubleshoot issues, resolve system errors, and maintain system functionality.
• Assist with system updates, testing, and implementation of new modules or applications.
• Develop and maintain finance system reports, queries, and data exports to support audits, compliance, and financial decision‑making.
• Train Finance Office staff and end‑users on system features, updates, and best practices.
• Monitor data integrity and identify discrepancies across finance systems, ensuring accurate and reliable financial information.
• Collaborate with school leaders and departments to provide financial support and training.
• Serve as a point of contact to school principals and department heads on financial procedures, budget management, and fiscal best practices.
• Assist in the preparation and presentation of financial information.
• Other duties as assigned by the CFO.

• Accounting and Human Resource experience a plus.
• Understand payroll process and have a working knowledge of wage & hours laws.
• Familiar with federal, state, and local taxes.
• Experience in administration of any Time & Attendance system.
• Exemplary customer service skills.
• Must possess strong attention to detail, and have above‑average analytical skills and organizational skills.
• Basic office skills and abilities, knowledge of standard office equipment and software including Google Docs, Word, Excel, Adobe Acrobat, PowerPoint, and ability and willingness to learn new and/or proprietary applications as required.
• Excellent oral and written communication skills in English.
• Ability to multi‑task and prioritize assignments under high pressure in a fast‑paced environment.
• Willingness to work overtime if needed.

Salary range 75K-108K (Based on experience)