Accounts Payable Specialist

Executive Recruiter | Adams & Martin Group | Legal Recruitment

Adams & Martin Group is seeking a detail‑oriented Accounts Payable Specialist with deep expertise in 3‑way matching (PO, goods receipt, invoice) and advanced Excel. This role ensures accurate, timely vendor payments, maintains strong internal controls, and supports month‑end close through reconciliations and analytics. The ideal candidate thrives in a fast‑paced environment, collaborates cross‑functionally, and continuously improves AP processes.

Title:

AP Specialist

Type:
Permanent;
Direct Hire

Location:

St. Louis, MO (100% on‑site)

Schedule:

Monday - Friday;
Standard hours of operation

Compensation: $50,000 - $60,000 annual (Flexible upon experience)

• Execute 3‑way match between purchase orders, receiving documents, and invoices; research and resolve price/quantity variances, partial receipts, and backorders.
• Apply tolerance rules, elevate discrepancies to Procurement/Receiving, and document resolution paths.
• Maintain accurate vendor master data; onboard vendors in line with compliance (W‑9/W‑8, tax IDs).
• Reconcile vendor statements; investigate aged items and credit memos; ensure timely responses to inquiries.
• Prepare payment runs (ACH, checks, wires), verify approvals and cash requirements, and prevent duplicate payments.
• Enforce AP controls: approval matrices, segregation of duties, audit trails, and compliance with company policies.
• Build and maintain AP dashboards (aging, GR/IR, unmatched POs, discount capture, DPO).
• Use advanced Excel (INDEX/MATCH/XLOOKUP, SUMIFS, Power Query, Pivot Tables, conditional formatting) to analyze spend, identify anomalies, and optimize payment timing.
• Execute month‑end tasks: accruals (un‑invoiced receipts), reconciliations (AP subledger to GL, GR/IR), and support audits.
• Document SOPs; contribute to process improvements and automation initiatives.
• Partner with Procurement, Receiving/Operations, and Finance to resolve issues, improve PO practices, and enhance data quality.

• 5+ years in Accounts Payable with hands‑on 3‑way match in a PO‑driven environment.
• Excel (Advanced): XLOOKUP/INDEX‑MATCH, SUMIFS, Pivot Tables/Charts, Power Query, data validation, conditional formatting, VLOOKUP (legacy), and basic macros preferred.
• ERP/AP systems: SAP, Oracle, Microsoft Dynamics, Net Suite, Sage, or similar.
• Familiarity with e‑invoicing/OCR and AP automation platforms (e.g., Coupa, Tipalti, Concur, Esker) is a plus.
• GAAP basics, accruals, GR/IR, sales/use tax application, 1099 compliance knowledge.
• High attention to detail, problem‑solving, communication, customer service orientation, and ability to manage deadlines.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.