Payroll Tax Administrator

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

The Payroll Tax Administrator ensures accurate and timely filing, payment, and reconciliation of payroll taxes. This role manages federal, state, and local tax compliance, resolves tax authority inquiries, maintains unemployment and workers’ compensation rates in JD Edwards, and collaborates with internal teams and third‑party administrators.

The Specifics of the Role
:

• Ensure timely and accurate filing and payment of payroll tax returns for five companies, including federal, state, and local withholding taxes, Social Security, and unemployment taxes on a weekly, monthly, and quarterly basis.
• Research, analyze, and resolve inquiries and notices from federal, state, and local taxing authorities.
• Reconcile payroll tax filings and payments to ensure accuracy and compliance.
• Verify proper tax deposit frequencies and employer identification numbers for each taxing agency and ensure payroll systems reflect accurate information.
• Maintain and update State Unemployment Insurance (SUI) rates in the JDE system to prevent over payment of unemployment taxes; communicate updates to all payroll units.
• Maintain Workers’ Compensation rates for each company and state within the JDE system.
• Collaborate with payroll, treasury, accounts payable, and tax teams to support accurate payroll tax operations.
• Coordinate with third‑party unemployment administrators by providing required information related to unemployment claims.
• Perform additional duties and special projects as assigned.

Requirements
:

• Bachelor’s degree required.
• Minimum of one year of payroll experience required.
• Payroll tax experience preferred.
• Construction and union payroll experience strongly preferred.
• Proficiency in Microsoft Excel required.
• Experience with JD Edwards (JDE) a plus.
• Ability to work effectively in a highly entrepreneurial environment, both independently and as part of a team.
• Ability to manage multiple priorities and meet weekly deadlines in a fast‑paced environment.
• Strong attention to detail with excellent organizational and time‑management skills.

Some Things You Should Know

• No other builder can offer the collaborative design‑build approach that Clayco does.
• We work on creative, complex, award‑winning, high‑profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design‑Build Firms – Design‑Build Contractor (Top
  5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top
  3).
• 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top
  3).

Benefits

• Discretionary Annual Bonus:
  Subject to company and individual performance.
• Comprehensive Benefits Package Including:
  Medical, dental and vision plans, 401(k), generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to:
  Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.