Finance Office Manager

Finance Office Manager

Urban Sprouts is looking for a Finance Office Manager to supervise, track and evaluate day‑to‑day financial activities of the business. The Finance Office Manager responsibilities include maintaining systems for collecting, analyzing, verifying and reporting information on accounting, payroll, and human resources. She/He is also assigned to monitor daily business and advise the management about accounting principles, practices and procedures along the guidelines established by the company and current laws or grant guidelines.

Key responsibilities and tasks:

• Work with the accountants and their systems in place to maintain and update financial records, including ledgers, receipts, invoices, and payments.
• Process invoices and expense reports, including coding by expense and grant classification in Dext, and ensure proper entry into Quick Books.
• Match credit card receipts to transactions and code appropriately for grant/expense tracking in Dext for Quick Books entry.
• Set up and maintain vendor profiles, including collecting W‑9s for year‑end tax reporting.
• Support 1099 preparation and annual filing.
• Resolve vendor payment inquiries and discrepancies.
• Reconcile bank deposits to Network for Good and One Cause fundraising reports, including applying appropriate grant classification coding.
• Manage petty cash and ensure all disbursements are properly documented and coded.
• Maintain data entry and reconcile deposits within the Smartcare
  
  OS system.
• Assist with federal and state subsidy reporting.
• Perform additional accounting and administrative data entry tasks as assigned.
• Provide support to the COO and accountants in various tasks and projects.
• Track and manage tuition payments from families; ensure timely collection and accurate recording of tuition fees; communicate with families regarding payment status and address discrepancies.
• Assist with internal and external audits as needed (gathering documentation).
• Monitor and manage accounts payable and receivable; process invoices, payments, and expense reports.
• Manage payroll processing and ensure timely payment of salaries and wages.
• Assist in the preparation of budgets and financial forecasts.

Reports directly to COO.

• Health, Vision, Dental, and Life Insurance Management.
• Oversee enrollment, renewal, and management of employee benefits.
• Assist new hires with benefits enrollment and provide ongoing support for existing employees.
• Ensure all benefit‑related information is accurately documented and maintained.
• Retirement Plan Administration (503b) – manage enrollment, renewal, and administration of the 503b retirement plan; guide new hires through the enrollment process; provide ongoing support.
• PTO Monitoring and Management – monitor and manage PTO requests; coordinate and schedule PTO on the company calendar; communicate with employees regarding PTO balances and policies.

• Good decision‑making abilities.
• Organizational skills.
• Excellent verbal and written communication skills.
• Strong problem‑solving and analytical skills.
• Proven leadership skills.
• Ability to multi‑task, work well under pressure, and keep up‑to‑date with early childhood‑specific business ethics, accounting trends, applications and programs.

45,000 – 50,000 USD per year.

Not Applicable

Full‑time

Finance and Sales

Business Content