Proposal Coordinator

Founded in 1952, Rubin Brown LLP is one of the nation’s leading accounting and professional consulting firms. The Rubin Brown name and reputation are synonymous with experience, integrity and value. Rubin Brown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.

As a member of the Strategic Client Development team, you will make meaningful contributions to the firm’s growth by supporting the firm’s proposal process as outlined in the list of responsibilities below. Our team is committed to living the firm’s core values, which include innovation & continuous improvement, teamwork and having fun. Join our inspired team in our efforts to provide the tools, resources and support to help the firm develop new business.

Major Responsibilities

• Lead proposal projects
• Draft persuasive proposal documents tailored to the needs of each prospective client, including:
• Review request for proposal (RFP) documents in detail and ensure proposal submissions satisfy all RFP requirements
• Collaborate with proposal teams on project timeline
• Draft and send New Business Opportunity notices and track opportunities in firm's CRM system
• Regularly update content library in proposal software system
• Gather feedback and complete edits to proposal documents
• Ensure quality of content
• Ensure deadlines are met
• Produce other documents such as Statements of Qualifications and Presentations in Microsoft Word, Excel, and PowerPoint using design templates and proposal automation software
• Maintain new business pipeline reporting in CRM and Microsoft Excel
• Support additional new business projects
• Contribute to the achievement of annual department goals and objectives

Preferred Experience / Background / Skills

• Bachelors Degree in Marketing, Communications or related experience
• Commitment to quality and continuous improvement
• Must be able to handle multiple projects simultaneously in a fast-paced, deadline-driven environment
• Strong attention to detail
• Excellent verbal and written communication skills, including interaction with multiple teams across the firm
• Strong organizational and project management skills required
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint required)
• Ability to effectively utilize technology and a commitment to learn in the technology environment
• Strict adherence to professional ethics

Working Conditions

• The typical office hours are 8:00 a.m. to 5:00 p.m.
• Ability to work extra hours as determined by the workload and deadlines
• Travel for this position will be minimal
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift, carry, push, pull up to 10-20 pounds
• Ability to effectively communicate with clients, team members, etc.

One Firm
To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. Rubin Brown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

Preferred

Bachelors

Bachelors

Bachelors

Preferred

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Team Player : Works well as a member of a group

Preferred

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Self-Starter : Inspired to perform without outside help

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.