Office Manager

Career Opportunities with Vector Force Development

A great place to work.

Current job opportunities are posted here as they become available.

We are a Service-Disabled Veteran Owned Business (SDVOB) and are dedicated to connecting diverse talent with meaningful career opportunities across the United States.

We have teamed up with one of the largest outside electrical contractors delivering electric infrastructure services to utility, industrial, commercial, governmental, renewable, energy storage, and EV charging customers in need of an Office Manager in the St. Louis, MO area.

Our client is seeking a highly organized, detail-oriented, and solutions-driven Office Manager to oversee daily administrative operations supporting utilities projects and regional business functions. This role requires strong working knowledge of office operations including HR administration, payroll coordination, accounts payable (AP), and accounts receivable (AR).

The Office Manager will serve as the operational backbone of the office—ensuring compliance, financial accuracy, workforce coordination, and smooth day-to-day business continuity.

• Oversee and manage daily office operations and administrative workflows
• Maintain organized filing systems (digital and physical)
• Coordinate office supplies, vendor services, and facility needs
• Serve as the primary point of contact for internal office inquiries
• Support onboarding and offboarding processes
• Maintain employee records in compliance with company and regulatory requirements
• Coordinate payroll processing and timekeeping accuracy
• Assist with benefits administration and employee documentation
• Ensure adherence to company policies and employment standards
• Process vendor invoices accurately and timely
• Match purchase orders, receipts, and invoices
• Maintain vendor files and payment schedules
• Resolve billing discrepancies with vendors
• Support month-end closing processes
• Generate and distribute client invoices
• Monitor outstanding balances and follow up on collections
• Reconcile accounts and resolve payment discrepancies
• Maintain accurate AR aging reports
• Assist leadership with financial tracking and reporting
• Support budget monitoring and expense management
• Prepare administrative and financial reports as requested
• Other duties as assigned.

• 3–5 years of experience in office management, business administration, or similar role
• Working knowledge of HR administration, payroll processes, AP, and AR
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• High attention to detail and accuracy

• Experience in utility, construction, or field operations environment
• Familiarity with payroll systems and accounting software.
• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field
• Confidentiality and professionalism
• Problem-solving mindset
• Ability to work independently and collaboratively
• Support critical utility operations and infrastructure projects
• Work in a fast‑paced, team‑oriented environment
• Opportunity to grow within a stable and mission‑driven organization

• Onsite office role with frequent interaction with operations leadership and field technicians.
• Fast paced utility program environment supporting essential services.
• Long term growth potential.

• Ability to sit at a desk and work on a computer for extended periods of time throughout the workday.
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and telephone equipment.
• Ability to speak clearly and hear effectively while communicating with customers and team members via phone or headset.
• Ability to maintain focus and attention in a fast‑paced call center environment with continuous phone interaction.
• Occasional standing, walking, bending, or reaching as needed within the workspace.
• Ability to lift and/or move office materials or equipment up to 25 pounds on an occasional basis (such as files, boxes of supplies, or small office equipment).
• Ability to work in a seated position while multitasking across multiple computer systems and screens.
• Ability to perform repetitive motions, including typing and data entry, for prolonged periods.

• Starting at $58k annually (based on experience)

• Weekly pay periods
• Paid time off
• Medical benefits

This position is subject to the Federal Department of Transportation (Use the "Apply for this Job" box below). & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

Equal Opportunity

Employer:

Vector Talent Solutions is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds and experiences.

Reasonable Accommodation:
At Vector Talent Solutions, we welcome people of all abilities and want to ensure that all applicants have the opportunity to apply. If you require reasonable accommodation to complete the application process, please contact i