Facility Operations INTERN Job Saint Louis area,Missouri USA,Administrative/Clerical

Duties and responsibilities

Work order management:Assisting with the creation, processing, and tracking of work orders, from initial request to completion.
Asset Management:Identify and analyze fixed assets such as centrifugal chillers, closed loop chilled water systems, steam and gas boilers, electrical switch gear and step-down transformers, air handling units, VAV boxes, fire suppression systems, and moveable assets such as golf carts, utility carts, lift trucks, tools, and aerial work platforms.
Data entry and analysis:Performing data entry to maintain accurate records and generating reports to track operational metrics like repair work orders, preventative maintenance tasks, or productivity.
Process improvement:Collaborating with the operations team and union trades to identify inefficiencies and contribute to developing and implementing new procedures.
Logistics coordination:Assisting with the coordination of repair part ordering, deliveries, pick-ups, and shipments, and tracking the status of parts.
Customer service:Helping with customer service tasks, such as responding to inquiries and processing orders within the organization.
Administrative support:Handling various administrative duties to include computerized filing and document retention.
Special projects:Assisting with other projects as assigned by a supervisor.

Necessary skills and qualifications

Education:A student currently pursuing an associates', bachelor's or master's degree in a related field such as business administration, supply chain management, operations management, facility management, computer science, architecture, or any engineering discipline.
Technical skills:Proficiency with Microsoft Office Suite (i.e. Excel), is critical for data analysis and reporting. Familiarity with software as a service (SaaS), cloud-based software, work order and preventative maintenance software such as Computerized Maintenance Management Software (CMMS), logistics software, inventory management systems, or project management tools such as Pro Core is beneficial.
Organizational skills:The ability to prioritize tasks, meet deadlines, and manage multiple projects is essential in a fast-paced environment.
Attention to detail:Accuracy is important when handling tasks like data entry, order processing, and inventory management.
Problem-solving:Having strong analytical and problem-solving skills is key to identifying issues and contributing to process improvement.
Communication:Effective written and verbal communication skills are necessary for working with team members, customers, and other departments.
Teamwork and adaptability:Interns must be able to work collaboratively with others and adapt to changes in a dynamic work setting.

The expected duration for this Internship will be approximately 3 months with the possibility of an extension. Must be able to work a flexible schedule (Monday - Friday, approximately 16 hours weekly).

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.


Increase/decrease your Search Radius (miles)



Job Posting Language