Executive Assistant

The CEO of a Real Estate Mega Team and multiple additional business ventures is seeking a physical shadow to keep them on task and on time. This is NOT a “remote” or traditional “office-based” role. This is NOT a 9-5 Monday-Friday desk job either. You will be at the CEO’s side daily and accessible as needed (including evenings and weekends), traveling between various offices, properties, and high-level meetings across the St.

Louis metro area
.

The goal is simple:
Maximize the CEO’s time. You will handle the friction of his day so he can focus on high-level decision-making. You will work by his side to ensure the CEO is always in the right place, with the right information, at the right time.

The Core Reality

• The Shadow: You are with the CEO from the first meeting to the last. You are his “external brain,” capturing every promise made, every task assigned, and every follow-up required in real-time.
• The Road Warrior: You will be traveling locally between offices and sites daily. You must be comfortable working on the move and maintaining total organization without a permanent desk.
• The Pivot: No two days are the same. You must have a high tolerance for shifting priorities and be “game” for a variety of tasks that change by the hour.
• The Person ality: The CEO is a high-capacity, direct, and fast-paced leader. You must be thick-skinned, highly observant, and able to communicate with brevity and precision.

Should you apply?

If you are intimidated by direct feedback or prefer a predictable 9-to-5, this is not the role for you. If you are a high-level “fixer” who wants to be the right hand to a dominant leader, please submit your resume and a brief cover letter
. You will also be required to complete a DISC personality profile screening.

In your cover letter, please describe a time you had to pivot an entire day’s schedule on the fly due to a CEO’s changing priorities.

This person MUST live within the greater St Louis metro area to be considered.

• Physical Gatekeeping: Managing the “hallway” and “in-between” moments. You ensure the CEO isn’t hijacked by low-priority distractions between meetings.
• On-Site Organization: From managing paperwork to ensuring meeting rooms and attendees are ready, and the CEO is briefed, you handle the logistics before he walks through the door.
• Real-Time Task Capture: You are the scribe of the day. You ensure that nothing discussed in a car ride or a site visit is lost, feeding actionable items to the necessary recipients and closing the loop to ensure completion.
• High-Stakes Coordination: You act as the air-traffic controller for the CEO’s movements, ensuring travel time is optimized and that he arrives at every location prepared and on schedule.

• 5+ years of experience in high-level support (EA, Chief of Staff, or Private Client support).
• Flawless driving record and a reliable vehicle (if not traveling in the CEO’s vehicle).
• Total proficiency in mobile productivity tools and CRM systems.
• Ability to work a flexible schedule that matches the CEO’s “Mega Team” pace.
• Keen attention to detail and communication skills
• Residential or Commercial Real Estate administrative experience is a plus, but not required.
• Located in the St. Louis metro area (remote applicants will not be considered).

$60,000+ annually

Mark and Neil Gellman and their team have helped more than 5,900 families achieve their real estate goals with a 5-star Google and Zillow rating of over 1,500 reviews. Using proven systems and strategies, the team has closed over $2.4 billion in career sales. The company is guided by its mission statement and 11 core values, including building client relationships for life and giving back to the community.

The team annually supports over 90 charities.