Accounts Payable Supervisor

Overview

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

We are seeking a highly organized and experienced Accounts Payable Supervisor to manage the day-to-day operations of a multi-location AP function. This role will be responsible for ensuring accurate and timely processing of vendor invoices, payments, cost allocations, and compliance with company policies. The position reports to the Controller.

• Supervise the full-cycle accounts payable process for multiple locations.
• Manage AP for two locations, completing tasks and ensuring adherence to deadlines and standards.
• Enter invoices, ensuring accuracy in coding, and route through the proper approval process.
• Coordinate with project managers, procurement, and field personnel to verify receipt of goods/services and resolve discrepancies.
• Ensure timely and accurate processing of invoices, including verifying compliance with company policies and contract terms.
• Maintain strong vendor relationships and address inquiries or disputes professionally.
• Assist with monthly closing processes, including accruals, AP reports, and account reconciliations.
• Monitor and enforce internal controls, policies, and procedures related to AP.
• Collaborate with the finance team on audits and support documentation requests.
• Continuously seek improvements in AP processes and system efficiency (e.g., automation, paperless invoicing, integration with accounting software).

• 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
• Strong understanding of multi-entity and multi-location AP processes.
• Excellent leadership, communication, and problem-solving skills.
• High attention to detail and ability to manage multiple priorities under tight deadlines.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Experience with 1099 processing and year-end reporting.
• Familiarity with compliance documentation (COIs, W-9s, lien releases).
• Process improvement and system implementation experience.