Accounts Receivable​/Billing Specialist

Overview

Location:

Saint Louis
Department:
Accounting
Listing Date:
Position:
Accounts Receivable/Billing Specialist
Job Type: Full-Time
Education Level: Associate Degree

Responsibilities

• AIA Billing:
  Preparing and submitting monthly progress payment applications (G702/G703). Ensuring compliance with contracts, coordinating with project managers, handling lien waivers, resolving discrepancies, and ensuring accurate progress payments
• Project Setup:
  Setting up new construction projects and manage contract changes, in Spectrum software
• Client & Project Manager Coordination:
  Communicating with clients and project teams to resolve billing issues, answer inquiries, and get approvals
• Financial Management:
  Monitoring accounts receivable, following up on overdue payments, tracking retainage, and assisting with month-end close
• Payment Processing
• Record and apply customer payments, including checks, ACH, wire transfers and credit cards
• Monitor and reconcile daily payment batches with accounting records
• Address and resolve discrepancies between payments and invoices

• AR Collections – monthly follow up on past due accounts
• Documentation:
  Maintaining organized billing records, financial reports, and project files. Generate AR reports, including aging schedules and collections status
• Maintain organized records of invoices, payments and correspondence
• Assist in preparing documentation for audits or compliance reviews

Skill Requirements

• 2+ years experience with AIA billing forms and construction accounting
• Strong attention to detail, accuracy, and organizational skills
• Proficiency in construction accounting software (Spectrum) and Microsoft Excel
• Excellent communication and problem-solving abilities

Compensation

• Competitive salary based on experience
• Full benefits package including health, dental, vision, life, 401(k) with match, and PTO
• Ongoing training and career development opportunities