Vehicle Buy Coordinator

Overview

As a Vehicle Buy Coordinator
, you’ll manage manufacturer incentives, track receivables, and ensure accurate vehicle cost. You’ll be a key link between internal teams and OEM partners—resolving payment issues, streamlining processes, and driving efficiency.

Why You’ll Love This Job:

• Serve as a go-to specialist for vehicle purchase and incentive transactions

• Work with both internal teams and major manufacturers

• Make a real impact on financial accuracy and operational success

If you are detail-oriented, organized, and thrive in a fast-paced environment, this role is for you!

This position is located at our Corporate Headquarters in Clayton, MO. This position is eligible for a hybrid work schedule.

Enterprise offers an excellent benefits package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

Compensation decisions will be made based on factors that include, but are not limited to experience, education, location and skill level.

We are hiring now for immediate openings.

Responsibilities include:

• Ensure timely setup, updating, collection, and distribution of incentives and receivables to the Groups related to the purchase of vehicles from car manufacturers

• Monitor, track, and manage all incentives and receivables associated with vehicle purchases from manufacturers, including incentives and final unit costs. Ensure that all receivables are accurately recorded and up-to-date and documentation is retained for auditing and reporting purposes

• Administer the setup and maintenance of vehicle incentives provided by manufacturers; review contracts to assess terms of incentive and receivable collection and distribution

• Ensure the timely collection and distribution of all manufacturer-related incentives to the appropriate accounts

• Serve as a point of contact and liaison between the Groups and vehicle manufacturers to address incentives, receivables, and payment discrepancies

• Review daily reports related to the cash receipting process (from internal systems, CMOD, and internal reports) providing these reports to internal and external stakeholders, as needed

• Ensure all vehicle incentives are accurately applied and updated in the Incentive and Vehicle Order Systems, including inputting data and auditing unit costs to correct any incorrect inputs

• Monitoring the successful financial install of the rental fleet, identify system and process errors that may impact financial installations or dealer/finance source payments; troubleshoot technical issues, open support tickets if needed, and elevate to senior/leadership for resolution

• Perform monthly audits of vehicle unit costs to ensure reasonableness (e.g., consistency in costs for large purchases); investigate and correct errors, escalating complex issues to leadership as necessary

• Conduct monthly reviews of outstanding incentives and receivables, to ensure the timely collection of all outstanding incentives and receivables, contacting manufacturers to clarify, determine cause of delay, provide necessary documentation, and follow up on aging payments

• Track and manage repurchase collections, including purchases with the intention of manufacturer resale, and ensure alignment with Group expectations and write-offs in collaboration with accounting

• Generate regular incentive and repurchase reports for management, presenting insights to internal leadership to support decision-making and financial planning

• Communicate with OEMs and Groups to resolve discrepancies related to buy and incentive issues, identifying errors and partnering to address payment issues and other inconsistencies (e.g., incorrect charges for unnecessary equipment) gather details and elevate to leadership for communication with the manufacturer

• Continuously evaluate and recommend improvements to the vehicle incentive and receivable collection process to increase efficiency and accuracy

In addition to these job functions, candidates will also need to display proficiency in the following

Competencies:

• Communication

• Customer Service

• Ethics and Values

• Executing

• Flexibility

• Working with a Team

Equal Opportunity Employer/Disability/Veterans

Required:

• Bachelor’s Degree (with an emphasis in Accounting or Finance preferred)

• Two (2+) years of business, accounting, accounts receivable/payable, or similar experience

• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future