Staff Accountant

The ideal candidate has a strong knowledge of commercial construction accounting, preferably experienced with Vista by Viewpoint construction accounting software. We are looking for a confident, detail‑oriented accounting professional who excels  Staff Accountant will work with the accounting department as well as Project Management and external parties, such as vendors and subcontractors. Duties include the performance of accounting and clerical tasks for the maintenance and processing of accounting transactions and related compliance aspects.

• Represent the company at all times in a positive and professional manner to enhance the company’s image with clients and trade partners and vendors.
• Promptly respond to vendor inquiries (by phone and email) in a polite manner.
• Monitor accounting entries to ensure accurate and timely posting by Operations and Project Management.
• Work closely with Project Managers to prepare monthly billings to owners.
• Perform day-to-day financial transactions, including classifying, computing, posting and recording accounts payable data to verify entries and compare system reports to balances.
• Reconcile AP aging reports against vendor statements, including corresponding with vendors and responding to inquiries concerning payment, invoice issues and credits.
• Responsible for collecting, monitoring, and verifying all required lien waivers from subcontractors and their suppliers for every payout received and submitted to project owners, as required.
• Process transactions in compliance with accounting policies and procedures for trade partner payment applications, material invoices, and G&A expenses.
• Maintain and reconcile credit card statements while ensuring payment deadlines for maximum reward rebate.
• Prepare reports as requested by accounting lead.
• Assist with tax preparation, audits, and identifying and resolving discrepancies.
• Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, and lenders.
• Responsible for assisting in the preparation of financial statements, business activity reports, supporting schedules, annual budgets, tax and audit schedules and reports required by regulatory agencies.
• Coordinate timely and accurate month‑end close while ensuring adherence to schedules, deadlines and budgets.
• Use bookkeeping software and enter information into company files or databases, ensuring that all financial records are complete and accurate.
• Perform additional duties as directed by Controller as needed.

• 3+ years of construction accounting experience is preferred.
• Proficiency in general construction accounting software (Vista by Viewpoint) and intermediate use of Microsoft Office, including Excel, Word, Outlook.
• Possess effective verbal and written communication skills with customer service orientation and negotiation skills.
• Must be able to prioritize in a fast‑paced, multi‑task environment.
• Ability to read and understand various AP and JC reports in order to resolve any discrepancies.
• Ability to work independently with minimal supervision and demonstrate high levels of self‑initiation and direction.
• Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors, and suppliers.
• Ability to work daily during specified business hours in order to meet deadlines.
• Strong understanding of accounting principles and financial reporting and legislation.