Human Resources Staffing Coordinator

Overview

Title: Human Resources Staffing Coordinator

DBM Classification: C43/Grade 14

Department: Human Resources

Salary Range: $65,495 - $90,843

Employee Group: Professional

Prepared Date: January 2026

Reports to: Human Resources Director

FTE/FLSA Status: 1.00-12-Months
- Exempt

The Human Resources Staffing Coordinator supports workforce planning and talent acquisition by coordinating end-to-end staffing activities across the District. This role plans, develops, directs, and organizes human resource staffing functions to ensure efficient recruitment operations, regulatory compliance, and a positive experience for candidates and hiring managers. The Staffing Coordinator oversees recruitment-related processes, data collection and reporting, and communications supporting the selection and placement of highly qualified staff District-wide.

This position ensures staffing procedures are applied consistently and in compliance with State licensure requirements, State and Federal employment laws, District position control allocations, collective bargaining agreements, and established District guidelines and staffing criteria.

• Consult with and advise hiring authorities, principals, and administrative staff throughout the staffing process, including the determination of appropriate staff allocations, licensure requirements for teaching assignments, and the number, classification, and funding of vacancies.
• Determine, verify, and authorize position openings; review and approve all staffing and posting requests for District personnel.
• Advise hiring authorities on applicable collective bargaining agreement provisions, State licensure requirements, and federal compliance standards, including Highly Qualified Teacher (HQT) requirements as applicable.
• Respond to inquiries from employees, applicants, and administrators regarding staffing procedures, interpretation of legal and licensure requirements, working agreement restrictions, and District policies and practices.
• Serve as liaison with the State Licensing Department and Department of Education (MDE) to ensure District compliance with licensure requirements; oversee licensure verification, license exception requests, re-licensure processes, and resolution of licensure or assignment discrepancies.
• Review employment applications to verify licensure, certification, and minimum qualifications; determine eligibility for licensure exceptions when applicable.
• Coordinate and oversee onboarding and offboarding processes for contracted and non-administrative employees, including employment documentation, compliance training, system access, exit procedures, and coordination with Payroll and Benefits.
• Coordinate recruitment, selection, and hiring activities for non-administrative and non-supervisory staff, including job postings, applicant screening, interview coordination, and preparation of hiring recommendations.
• Manage lane change requests and Schedule C payments, ensuring proper documentation, approvals, contractual compliance, and accurate payroll processing.
• Administer and support Frontline system operations related to daily substitute staffing; troubleshoot issues, prepare reports, and collaborate with school sites to ensure adequate staffing coverage.
• Act as liaison between the District and colleges or universities for placement and coordination of student teachers.
• Participate in District recruitment and marketing initiatives, including job fairs, recruitment events, development and distribution of recruitment materials, and maintenance of Employee Services website content.
• Monitor, evaluate, and communicate legislative updates, rule changes, and regulatory guidance from the Minnesota Department of Education and other agencies impacting employee licensure and staffing; assess operational impacts and advise stakeholders accordingly.
• Provide internal consulting services to District leadership by analyzing staffing data, preparing reports, and offering data-driven conclusions and recommendations to improve departmental and District-wide efficiency.
• Maintain absolute confidentiality regarding personnel records, staffing actions,…