Administrative​/Office Assistant

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

• Serve as a backup to the primary receptionist; answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls
• Maintain conference rooms and reception area, including meeting room preparations and technical set up
• Assist with coordination and organization of in-house and client meetings
• Catering coordination including ordering, set-up, and clean-up
• Provide daily kitchen maintenance: empty/load dishwasher, maintain supplies and appearance, clean equipment
• Process incoming/outgoing mail, courier, USPS, UPS, Fed Ex, etc.
• Coordinate with property management as needed (i.e., repair requests, lost & found, janitorial concerns, conference room reservations, etc.)
• Coordinate with office vendors as needed (i.e., vending, coffee machines, plants, etc.)
• Assist Area Manager, Area Administrative Manager and Human Resources with executive administrative support, preparation of operating plans, and other reports as requested
• Coordinate and develop departmental administrative policies and procedures
• Serve as a backup area timecard administrator, assisting employees with the submittal and approval of timecards
• Produce communication through email, SharePoint, presentations, and other documents
• Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested
• Maintain and order office supplies and assist Safety Coordinator with safety gear
• Provide guidance to employees as necessary
• Provide administrative support to all business groups as needed
• Coordinate employee engagement events
• Assist and coordinate with other administrative staff to complete required support activities
• Perform other duties as needed

• Associate's degree preferred
• 3 or more years of experience in a professional environment
• Must be available during core business hours, Monday through Friday
• Preference given to local candidates
• Strong organizational skills
• Strong attention to detail
• Ability to take direction from multiple levels of professional staff

• High School diploma or equivalent
• Self-motivated, detail-oriented professional, ability to multitask a must
• Proficiency with MS Office including Word and Outlook
• Ability to handle confidential information
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location.

(Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Minnesota: $17.70 - $26.30

Primary

Location:

United States-Minnesota-Saint Louis Park

Industry: Administrative

Schedule:

Full-time

Employee Status:
Regular

Business Class:
Marketing and Admin

Job Posting:
Jan 23, 2026