Deputy Public Administrator III Finance

Job Summary

Performs a variety of tasks to support and maintain the Public Administrator’s office and the clients it serves.

• Responsible for receiving and processing ALL invoices for clients
• Accurately reconciles ALL clients monthly bank statements
• Reviews and approves/denies ALL requests for funds, along with Public Administrator (PA)
• Calculates monthly care autos and wage assessments for ALL clients
• Coordinates and monitors the sale of client property with oversight from the PA
• Prepares inventories, probate petitions and orders, as necessary for clients
• Participates in care plan meetings representing PA for clients as needed
• Save/Print and file Orders from Probate Court, as necessary
• Scan documents and file in client files
• Rotates on-call schedule duties; carries and answers emergency phone on 24-hour basis

• Operate office equipment, including but not limited to: copy machine, computer, phone, 10-key
• Answers incoming calls as necessary
• Perform all other duties as assigned by the CDPA/PA

High School diploma required. At least three years of increasingly responsible related experience; or Any equivalent combination of related education and experience, preferred.

• Ability to speak and hear well in person as well as on phone
• Ability to see in order to enter documentation, read files and respond to questions in a timely manner
• Must achieve high client satisfaction and relationships, with ongoing administration processes
• Must protect a high level of confidential client information, including personal medical and financial records
• Ability to exercise judgement, decisiveness and creativity in situations involving a variety of pre-defined duties subject to frequent change
• Ability to recognize and identify degrees of similarities or differences between characteristics of forms associate with job-related objects, materials and tasks
• Ability to work under pressure, managing a complex and high workload while simultaneously changing direction based on business priorities
• Knowledge of eligibility guidelines of benefits for individuals with disability
• Able to work independently and as part of a team
• Knowledge of standard office practices, record keeping, office equipment and computer software, including proficiency in Microsoft Office programs
• Ability to perform a variety of tasks with a high degree of detail and accuracy
• Excellent communication, written and listening skills
• Strong attention to detail and organization skills