VP of Finance and Operations

Overview

The Vice President of Finance & Operations (VPFO) reports to and serves in an advisory capacity to the President / CEO, Committee Chairs, and Board of Directors, providing strategic leadership where needed. The VPFO is a member of the Senior Leadership Team and is a strategic thought leader that embraces change for growth. The VPFO has strong business and financial acumen and is accountable for the financial and risk management operations of the organization, including financial planning, reporting, budgeting, compliance, tax, treasury, accounting operations and IT and Building Services.

• Leads staff in areas of finance, human resources, data systems, and operations.
• Brings strong financial leadership and excellence in all areas of finance.
• Examines and understands strategic business needs and develops financial plans to support those needs.
• Provides financial analysis, forecasts, implications, and compliance review for strategic planning and initiatives.
• Monitors business performance with tracking tools, establishes correction measures as needed, and prepares detailed reports for Board, Committees, management team, and staff.
• Fulfills leadership role as a member of the Senior Leadership Team.

• Manages and actively participates in month‑end close cycle, including accounts receivable, accounts payable, grants, receivable, revenue/expenses, bank reconciliations, cash flow projections, etc.
• Creates and presents an accurate annual budget, recognizing income and expenses by class and grant, working in collaboration with staff to garner information, support, and commitment to execute the financial work plan, and prepares budget forecasts for future organizational planning.
• Maintains integrity of all financial transactions, ensuring income is recognized and expenses incurred comply with the organization’s policies and procedures, United Way Worldwide, and state and federal laws, and creates and maintains financial standards and internal control procedures to comply with GAAP and FASB standards.
• Maintains relationships with financial institutions, makes deposits, audits and reconciles accounts and processes.
• Provides financial statement analysis and recommends areas of opportunity to staff and peers, reporting statement variances to President / CEO, Finance Committee, and staff.
• Reviews, reconciles, prepares, and submits accurate information for Financial Audit and Form 990, working with auditors for timely compliance and achieving a clean audit opinion.
• Maintains integrity of data systems and processes to produce accurate data consistently.
• Oversees grant compliance relating to financial activity: reviews grant applications, budgets, and relevance to the organization’s mission; reconciles grant income and expenses, adhering to grant award criteria and standards; reviews organizational contracts while protecting the organization’s reputation and assets; recommends action to President / CEO.
• Conducts risk assessment and recommends action to President / CEO as needed.
• Procures insurance coverage (worker’s compensation, D&O, EPLI, General Liability, Property) and manages claims processing as needed.
• Creates capital expenditure budget and manages capital related improvements; maintains personal property inventory and depreciation schedule; reviews and authorizes work related to data management, information systems update, communications technology, etc.

• Maintains HR files including employee personnel files and annual compliance records/reports.
• Prepares offer of employment packages and processes all hiring and benefits paperwork.
• Manages confidential information with integrity.
• Processes biweekly payroll for employees, including compensation, expense reimbursements, deductions, PTO/holidays, garnishments, etc.
• Manages benefits (medical insurance, HSA/FSA, LTD, STD, ADD, Life, Vision, PTO, Leave, 401(k) plan, Employee Assistance Program), provides staff information during hiring and annual meeting, complies with reporting requirements (form 5500, COBRA coverage), secures specifications, reviews plans, and recommends benefit plan approval; refers employees to carriers as…