Forum​/Event Coordinator

Anderson Center is seeking a Forum Coordinator (Program & Event Coordinator) to support its mission of developing exceptional leaders and strengthening organizations across Greater Minnesota. As a Forum Coordinator, you’ll work alongside leaders, managers, and supervisors — helping deliver powerful leadership experiences while building your own professional toolkit in operations, event management, and executive communication.

This role plays a critical part in delivering high-quality leadership and management forums by coordinating logistics, supporting participants and teaching teams, managing core administrative processes, and ensuring a seamless experience from planning through execution and follow-up. The Forum Coordinator role reports to the Chief Operating Officer and collaborates with the Senior Forum Coordinator and the Business Development & Operations Manager.

This is a high-impact, hands‑on position for a detail‑oriented, service‑minded professional who thrives in a collaborative, fast‑paced environment and enjoys creating valuable learning experiences while supporting the operational excellence of the organization. Success in this role requires exceptional attention to detail, consistent follow‑through, and pride in execution.

The Forum Coordinator is responsible for the following key objectives and areas of contribution.

Bring leadership forums to life – from venue setup to participant experience to operational support, ensuring a professional, welcoming, and well‑organized experience for all.

• Take ownership of the on‑site or virtual experience, ensuring every forum runs seamlessly
• Coordinate facilities, lodging, meals, transportation, and on‑site logistics
• Arrange food and beverage, technology, and materials for in‑person forums
• Set up and manage all required technology and support Discussion Leaders in its use
• Manage Zoom logistics, calendar invitations, and virtual session hosting
• Conduct post‑forum administration, documentation, and follow‑up

Deliver exceptional customer service and serve as a trusted point of contact for participants and partners.

• Send registration confirmations, pre‑forum surveys, materials, and updates
• Respond promptly to participant questions and needs
• Welcome participants, lead group announcements, facilitate opening and closing sessions, and guide transitions throughout the forum experience
• Host evening activities and remain on site during multi‑day forums, including overnight travel when required
• Ensure a positive, supportive, and professional learning environment

Support the operational backbone of Anderson Center’s programming.

• Utilize the Center’s project management system () to track forum timelines, deadlines, tasks, and cross‑functional coordination
• Maintain inventory and order supplies in coordination with the Senior Forum Coordinator
• Maintain data for accurate reporting, documentation, and organizational records
• Support general operations and administrative functions
• Assist with continuous improvement of forum systems and processes

Coordinate the preparation and distribution of learning materials and support program development.

• Distribute curriculum materials to participants and teaching teams
• Schedule and coordinate teaching team preparation meetings
• Support customized programs and Harvard Business School curriculum management
• Collaborate with internal team members to ensure program quality and consistency

• Two or more years of related experience through full‑time or part‑time work, internships, externships, or relevant coursework
• Bachelor’s degree with strong academic performance preferred, but not required
• Opportunity to begin part‑time while completing college may be available

• Strong planning, organization, scheduling, and follow‑through abilities
• Demonstrated ability to manage detailed tasks accurately and consistently
• Excellent written and verbal communication skills
• Comfortable speaking in front of professional audiences and guiding group communication
• Proficiency with Zoom, Microsoft Word, Excel, PowerPoint, and…