Proposal Specialist

We are seeking a detail-oriented and creative Proposal Specialist to join our growing marketing team. This role is ideal for a strong technical writer with experience in the Architecture, Engineering, and Construction (AEC) industry who thrives in a deadline-driven environment and has a passion for producing high-quality pursuit and marketing materials. You will play a key role in supporting marketing and business development efforts through proposal production, branded collateral, and marketing initiatives across commercial and governmental submissions.

Key Responsibilities

• Support and assist with the production of proposals, qualifications, RFQs/RFPs, and presentations for AEC pursuits
• Develop clear, compelling technical content by collaborating with project managers, engineers, architects, and leadership
• Write, edit, and proofread marketing materials to ensure accuracy, consistency, and brand alignment
• Assist in coordinating proposal schedules, compliance requirements, deliverables, and internal deadlines
• Design and format proposal materials using Adobe InDesign while maintaining firm branding standards
• Maintain and update marketing databases, resumes, project descriptions, and boilerplate content
• Coordinate graphics, layouts, and visual assets to enhance proposal storytelling and compliance
• Support additional marketing initiatives such as case studies, award submissions, and promotional materials as needed
• Prepare and assist with state and federal submissions, including SF330 forms and associated supporting documentation

Qualifications

• 4+ years of hands-on marketing or proposal experience within the AEC industry (experience prioritized over formal education)
• Strong technical writing, editing, and proofreading skills
• Proficiency in Adobe InDesign; experience with Illustrator and Photoshop is a plus
• Experience managing multiple RFQ/RFP responses and deadlines simultaneously
• Experience preparing SF330s and government-related submissions is a plus
• Strong organizational, communication, and collaboration skills

We offer competitive compensation packages with premium benefits. Your comprehensive benefit package includes health, dental and vision insurance, 401K, education assistance, paid holidays, paid time off, long-term disability, short-term disability, professional development opportunities and more.

Join Us

• Our culture rewards talented, motivated and dedicated individuals displaying the desire to learn and grow with the opportunity to lead and manage early in their careers, with aptitude valued over tenure. As an employee-owned company with nearly 40% of its staff participating, we offer the potential for ownership to those that are willing to earn it.