Advertising & Events Coordinator

Summary

The Advertising and Events Administrative Coordinator supports the management of advertising packages and sponsorship fulfillment for the association’s print and digital platforms. This role ensures advertisers and sponsors receive timely, accurate service and deliverables. This position also supports key aspects of meeting planning and execution of the association’s expo, as well as other industry-related events, both internal and external. Additionally, the coordinator works directly with members to facilitate the registration process for all trade shows and meetings.

• Assist with coordinating advertising packages for print and digital publications
• Track advertising inventory, provide advertisers with material reminders, and ensure all submissions meet specifications and deadlines
• Maintain advertising and sponsor databases and email lists; ensure up-to-date records and contacts
• Create advertising emails and update content on web and email platforms
• Create advertising analytics reports and maintain knowledge of ad performance
• Cultivate relationships with advertisers
• Fulfill mailing requests for print magazine
• Perform other duties as assigned

• Provide administrative support for planning annual convention, golf tournament, summit and online auction.
• Answer convention/meetings phone line and assist with attendee and exhibit staff registration processing, attendee communication, exhibitor communication, and event materials preparation
• Manage updates in multiple association software solutions and website support.
• Manage the collection of exhibitor Certificate of Insurance (COIs)
• Assist Director of Convention & Meetings with convention/event sponsorship fulfillment
• Assist Director of Convention & Meetings with convention/event signage
• Coordinate the preparation and shipment of materials for Expos and other industry events
• Perform other duties as assigned

• 1–2 years of experience in administrative, advertising, or event coordination roles (association or nonprofit experience a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite; familiarity with CRM, AMS, or email marketing systems is a plus
• Working knowledge of Adobe Creative Suite, Word Press, and Google Analytics
• Ability to manage multiple tasks and meet deadlines
• Willingness to travel occasionally for association events and trade shows

Please submit resumes to debbie.edgar.