Staff Accountant

About the Role

This position supports the day-to-day accounting functions of the staffing agency, ensuring accurate and timely financial reporting, reconciliations, and general ledger maintenance. This role plays a key part in supporting payroll, billing, and financial operations for both internal staff and contract employees.

• Prepare and post journal entries for weekly payroll, ensuring accuracy and adherence to accounting policies.
• Reconcile vendor accounts. Responsible for accurate accounts receivable tracking, proactive collection activities, and monitoring expected cash receipts to support cash forecasting and working capital management.
• AP invoice processing enters vendor invoices and credit card expense entries.
• AP payment processing prepares and schedule ACH payments with approval.
• Vendor Management – Maintain accurate and up to date vendor records, respond to vendor inquiries, and onboard new vendor and ensure W9 collection.
• Support weekly payroll processes by reviewing and processing timecards, reviewing payroll reports, assisting with reconciliations, and ensuring proper recording of payroll expenses.
• Review and respond to wage garnishment orders and set up payroll system based on the terms of the order.
• Generate and send client invoices based on approved timesheets and contracts. Ensuring billing accuracy and timeliness, including adjustments and credits.
• Process payment remittances and follow-up on payment discrepancies and past due invoices.
• Actively participate in 5-7 day month-end close, including preparation of accruals, reconciliations, and variance analysis.
• Prepare account analyses and support month-end and year-end close processes.
• Maintain and update general ledger accounts, including supporting schedules.
• Maintain data integrity across accounting, payroll, and staffing systems.
• Prepare audit-ready reconciliations.
• Collaborate with operations, payroll, and HR teams to ensure accurate financial data related to contractor and client transactions.
• Assist with audits by preparing necessary schedules and responding to auditor requests.
• Help prepare financial reports, management reports, and other ad hoc analyses as needed.
• Identify and recommend process improvements to enhance efficiency and accuracy in accounting operations.
• All other duties as assigned.

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3-5 years of accounting experience; experience in a staffing or service-based industry is a plus.

• Solid understanding of US GAAP and general accounting principles.
• Proficiency with accounting software (e.g., Quick Books, Net Suite, Sage, or similar systems) and strong Excel skills. Must also be proficient in other MS Office programs.
• Familiarity with staffing industry software, Avionte preferred.
• Strong analytical and problem-solving skills with a high attention to detail.
• Excellent organizational and time management skills; ability to meet deadlines.
• Strong interpersonal and communication skills, with the ability to work collaboratively across departments.
• Quarterly Visits to office/Ad hoc as needed.

• Ability to navigate within a complex environment with multiple, geographically dispersed locations.
• Strong business acumen – understanding of business and ability to provide input on a number of business-related topics.
• Outstanding verbal and written communication skills.
• Exceptional interpersonal and conflict resolution skills, with a high degree of emotional intelligence.
• Comfort working in a fast-paced and constantly evolving environment.
• General financial acumen and knowledge.
• Ability to manage expectations, processes, and multiple projects simultaneously.

Required to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controls, including a computer and phone. Ability to lift up to 10 pounds occasionally. Noise level is typically moderate. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

We are committed to diversity and inclusivity.