Assistant Facilities Manager

St. V's - Admin
One St. Vincent Drive
San Rafael, CA 94903, USA

Catholic Charities is the social services arm of the Catholic Church in the Archdiocese of San Francisco. Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities is an independent non‑profit organization. All financial contributions directly support Catholic Charities’ programs in Marin, San Francisco, San Mateo and Sonoma Counties. Catholic Charities serves and advocates for the poor, the sick, the distressed, children, youth, families, immigrants and seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual orientation, or any other basis covered by local law.

Catholic Charities is one of the largest, most comprehensive human services agencies in Northern California, reaching more than 35,000 individuals a year in San Francisco, San Mateo, and Marin counties. We are an integral part of our communities, helping bolster and empower our neighbors – single mothers, homeless adults and families, adults with disabilities, seniors, children and youth, and immigrants – when they need help, solutions, and hope.

We are compassionate caregivers, ardent advocates, and champions of those in need. If you are eager to have a substantive impact on the lives of others and the health of our community, apply here. Join us as we change lives.

Location:
Onsite 5 days a week at Saint Vincent’s Location in San Rafael

We are seeking a highly organized and experienced Assistant Facilities Manager to oversee the maintenance, construction projects and operations of our company's facilities. As an Assistant Facilities Manager, you will be responsible for ensuring that our buildings and grounds are well-maintained, safe, and compliant with all relevant regulations. Your role will involve managing a team of maintenance staff, coordinating vendor relationships, and implementing effective facility management strategies.

The ideal candidate will have a strong background in facility management, construction, excellent leadership and communication skills, and a keen eye for detail.

Must have a willingness to handle urgent matters during off hours as needed.

• Facility Maintenance:
  Develop and implement a comprehensive maintenance program for all facilities, including regular inspections, preventive maintenance, and repairs. Ensure that all building systems (electrical, HVAC, plumbing, structural components etc.) function properly and comply with safety and regulatory standards.
• Team Management:
  Supervise a team of maintenance technicians, custodial staff, and other facility personnel. Provide guidance, training, and support to ensure efficient and high-quality work. Delegate tasks, establish performance goals, and conduct regular performance evaluations.
• Vendor Management:
  Manage relationships with external service providers, contractors, and suppliers. Obtain competitive bids, negotiate contracts, and oversee their performance to ensure timely completion of work and adherence to quality standards. Monitor service level agreements and address any performance issues promptly.
• Budgeting and Cost Control:
  Develop and manage the Facilities Department budget. Monitor expenses, identify cost‑saving opportunities, and implement strategies to optimize resource allocation. Maintain accurate records of all expenditures and ensure compliance with financial guidelines.
• Safety and Compliance:
  Ensure compliance with local, state, and federal regulations related to building codes, safety standards, and environmental regulations. Develop and enforce safety procedures and protocols. Conduct regular inspections and coordinate necessary corrective actions to maintain a safe working environment.
• Space Planning and Utilization:
  Collaborate with various departments to optimize the use of available space. Lead/coordinate office relocations, renovations, and expansions. Develop space plans, oversee furniture and equipment installations, furniture ordering, and ensure ergonomic standards are met.
• Emergency Preparedness:
  Develop and implement emergency response plans, including evacuation procedures, fire safety…