Military Records Specialist

Requisition No: 870132

Agency:
Military Affairs

Working Title:

Military Records Specialist

Pay Plan:
Career Service

Position Number:

Salary: $38,000.00

Posting Closing Date: 03/11/2026

Total Compensation Estimator Tool

Department of Military Affairs

* OPEN COMPETITIVE
* Final date to receive applications: 11:59 p.m. on closing date

VACANCY #

WORK LOCATION:

ST. AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

* Health Insurance

* Life Insurance

* Dental, Vision and Supplemental Insurance

* Retirement Benefits

* Vacation and Sick Leave

* Paid Holidays

* Opportunities for Career Advancement

* Tuition Waiver for Public College Courses

* Training Opportunities

* For benefit information available to State of Florida employees, go to

CONDITIONS OF EMPLOYMENT:

* New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.

* New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.

* The Department of Military Affairs is paid on a monthly basis.

* As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these

Minimum Qualifications .

* NOTE
* To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

* A High School Diploma or equivalent; AND

* Three (3) years of professional administrative experience or related field.

* Education may substitute for experience on a year-for-year basis.

DUTIES AND RESPONSIBILITIES:

* Process Federal Applications for Retired Pay. Verifies retirement source documents. Computes retirement points. Prepares all retirement application documents. Corresponds with soldiers and their spouse to insure proper submission of application. Schedules and conducts personal retirement interviews with retired or retiring soldiers and their spouses. Verify and compute any supplemental points.

* Prepares Statements of Service by verifying/reviewing retirement source documents. Updates service and retirement points Prepares and forwards documentation to requestors/soldiers/units of assignment.

* Process Twenty-Year Letters and update the RPAM system by corresponding with the soldiers, subordinate units and higher military agencies to verify retirement source documents. Compute service and retirement points. Issue Twenty-Year Letters, counsel soldiers and their spouses on their election for Survivor Benefit Elections Forms to insure correct and accurate completion and forward documents to the Human Resources Command in Ft.

Knox, KY.

* Program Manager for the 30 Year Florida Army/Air National Guard Retirement Pay Program. Verifies that the soldier has 30 years of Florida service. Corresponds with soldier to insure proper submission of application. Advises Department Heads on issues relating to the 30 Year Florida Guard Retirement Program.

* Processes request for verification of service by reviewing retirement source documents for accuracy and completeness. Submits request for retirement documentation to AR-PERCOM, State Adjutant General offices and any other higher military agencies that maintain retirement point documentation. Updates the RPAM System. Corresponds with requestor/Soldier's unit of assignment.

* Works transaction listing for RPAS when Training NCO is not available. Logs out each new accession record in IPPSA. Queries IPPSA for accuracy of new information. Keys 20 Year status Survivor Benefit Election and retirement year ending date changes in IPPSA.

KNOWLEDGE, SKILLS, AND ABILITIES:

* Knowledge of Florida Statues and Federal Laws governing records management and records disposal

* Knowledge of administrative principles and techniques of effective communication.

* Knowledge of the methods for organizing and presenting data

* Ability to utilize problem-solving techniques.

* Ability to prepare reports.

* Ability to make decisions in a timely manner.

* Ability to plan, organize and coordinate work assignments.

* Ability to communicate effectively.

* Ability to establish and maintain effective working relationships with others.

* Knowledge of operation and basic maintenance for fa, microfilm reader/printer.

* Knowledge of Windows NT operating system and data bases, computers and scanners.

* Knowledge of general office procedures and Privacy Act.

* Ability to work independently.

* Ability to lift and carry 10…