Administrative Assistant - R10216811

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE TYPE:
None

TRAVEL:
Yes, 10% of the Time

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautic Systems has an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals. This position will be located on site in St. Augustine, Florida
. Position is in-office, unable to accommodate a telecommute/hybrid schedule.

The selected individual will use software productivity tools and have the ability to work daily in office with minimal supervision while exercising excellence in professionalism, good judgment, flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Provides active calendar management: schedules meetings, categorizes/color codes for ease of consumption, triages and deconflicts incoming requests based on priorities, keeps team apprised of short notice changes.
• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting Outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary.
• Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, owns new team member onboarding and team member exit process, provide examples/templates and help build org charts/bios/program announcements as requested
• Catch workspace issues:
  Walk around and confirm conference rooms, kitchens, hallways, printers are in reasonable working order, solicit issues from office teams, submit tickets and follow-up with facilities/IT/etc. for fixes
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collecting, organizing, and distributing mail for support team.
• Purchasing necessary supplies and maintaining inventory within allotted budget.
• Gathering, compiling and reporting on information relevant to supervisor’s assignment in a timely and accurate manner.

We offer flexible work arrangements either 4/10 or 9/80, varying work shifts, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

• High school diploma or GED and 4 years of experience working in a customer…