Procurement Services Supervisor – Sacramento, CA

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Procurement Services Supervisor – Sacramento, CA

To supervise and direct the work of the Agency’s Bidding and Procurement Unit functions; to coordinate with the design and construction teams and other functional units; and to provide excellent customer service.

Staff Supervision

Model supervisory strategies and approaches that demonstrate the Agency Cultural Objectives in all aspects of staff communication and supervision, when supervising directly or when coaching a staff member to whom you have delegated supervisory responsibility.

• Provide new employee orientation and training
• Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing the work objectives
• Monitor assignments and maintain the level of productivity in the unit or department
• Assure quality of service to the internal and external customer base
• Establish performance objectives and provide ongoing feedback
• Write and conduct performance reviews that communicate both honest assessment and clear goals and objectives
• Conduct staff meetings, resolve staff issues and build team relationships
• Communicate management’s position, Agency information and work changes to employees
• Comply with Agency policies and practices when acting on or reviewing personnel-related issues including, but not limited to staff selection, salary offers, time off and overtime requests, employee complaints and concerns and termination

Minimum Qualifications:

Associates Degree plus 6 years or High School Diploma/GED plus 8 years experience in procurement, labor compliance or related field. Candidate must have strong supervisory experience and excellent writing skills, possess strong communication skills, and attention to detail. Organizational skills and effective employee management skills are essential to this job. Advanced knowledge in Microsoft Excel is preferred.

Preferred Qualifications:

Bachelor’s Degree plus 4 years in procurement, labor compliance or related field. Candidate must have strong supervisory experience and excellent writing skills, possess strong communication skills, and attention to detail. Organizational skills and effective employee management skills are essential to this job. Advanced knowledge in Microsoft Excel is preferred.

Procurement Services

• Works closely with Director of Administration in the development and implementation of the department’s goals and objectives, policies and procedures, including procedures for maintenance of contract service files and records; presents innovative methods for providing efficient and timely procurement services
• Assists in the preparation and administration of the department’s annual budget
• Confers with other Housing Authority staff to determine procurement needs, and areas of standardization; coordinates services with other Agency departments
• Assists Director of Administration in recommending and establishing procurement documents, processes and procedures; resolves difficult and/or controversial purchasing problems; and recommends and implements improvements to purchasing procedures and policies
• Assists Director of Administration in developing procurement procedure manuals and process guides and training Housing Authority staff in procurement procedures
• Maintain, update, and interpret SHRA’s procurement policies and procedures;
  When required, consult with HUD and other federal agencies regarding interpretation of procurement regulations
• Establishes procedures to review and evaluate requisitions for supplies, materials, equipment, and services to completeness
• Assisting and advising Housing Authority staff relating to buying standards, commodity supply sources and procurement timeliness
• Prepares a variety of reports related to Procurement and Contract responsibilities including the HUD Minority /Women Business Enterprise (M/WBE) Section 3 Annual Reports
• Develop standardized solicitation and bidding documents and procedures to ensure a transparent, open, and fair selection process
• Solicitations may take a variety of forms depending on the nature and size of the…