Real Estate Legal Secretary

Real Estate Legal Secretary at Boutin Jones Inc.

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This position requires a high school diploma with at least five (5) years of experience, three (3) of which will have come as a transactional secretary or paralegal in a law office or law-related office. Completion of at least two (2) years of college or vocational school is preferred but not required. Must have computer skills to meet standards of accuracy and speed set by this office.

Spelling, grammar and punctuation must be exceptional. Basic ability in math, strong organizational skills, attention to detail, and ability to multitask and work independently are needed. The candidate must be able to communicate with attorneys, clients, and real estate professionals pleasantly, and represent the law firm in a professional manner. Must be a team player with the willingness to help the group meet performance deadlines.

• Performs secretarial duties, including administrative and clerical duties, for attorneys and paralegals.
• Manages calls for attorneys and paralegals.
• Responds to and generates email messages.
• Schedules appointments and other events.
• Processes mail daily.
• Maintains electronic calendar for attorneys and paralegals.
• Makes travel arrangements, hotel reservations, and continuing education registrations for attorneys.
• Receives clients arriving for appointments (including beverages).
• Performs conflicts checks.
• Opens new client/matter files in accordance with firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Drafts routine correspondence and documents on own initiative for approval by attorneys.
• Coordinates with clients, escrow officers and title companies to execute and circulate transaction documents.
• Finalizes documents for filing with recording offices; files such documents and follows-through as necessary.
• Performs other duties as required.

• Proficiency in Microsoft Office Suite:
  Word, Outlook, and Excel.
• Ability to proofread transactional documents and prepare transactional closing binders.
• Ability to calendar and assist with performance deadlines for real estate transactions.
• Experience with document management.
• Experience with document comparison software.
• Experience with document formatting software.
• Experience with time entry software.

This is a full-time, non-exempt, in-office position with competitive pay and benefits.

Mid-Senior level

Full-time

Legal

Law Practice