Sheriff's Records Specialist Level I​/II

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

2/13/26, 4/10/26, 6/12/26, 8/14/26, 10/9/26, 12/11/26

Salary Information:

Level 1 - $3,767.10 - $4,577.92/month

Level 2 - $4,228.17 - $5,139.96/month

The Sheriff's Records Specialist class performs a range of specialized technical clerical support duties in relation to law enforcement including, but not limited to the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.

Knowledge of

* Office practices and procedures

* Law enforcement and court forms and reports

* The legal terminology for law enforcement, judicial work and the various clerical procedures required under specific regulations

* Clerical, law enforcement, and court record keeping procedures

* Basic understanding of the California statutes relating to civil and criminal record keeping procedures and codes; the California Public Information Act;
Penal Code;
Vehicle Code;
Evidence Code;
Code of Civil Procedures;
Civil Code; and other regulations related to law enforcement and court clerical procedures

* Modern office equipment and technology

* English grammar, spelling, and usage

* Principles and practices of customer service

* Basic math and accounting to perform cashiering duties and other calculations

Ability to

* Perform law enforcement and civil clerical work involving independent judgment and accuracy

* Elicit information from department personnel, outside agencies, persons in custody and the general public

* Understand legal terminology; comprehend, interpret, explain, and apply legal codes and procedures

* Exercise considerable judgment, tact and common sense in assisting law enforcement and Court personnel, outside agencies and the public in questions regarding law enforcement and civil records

* Work independently and effectively within established guidelines

* Follow oral and written instructions

* Establish and maintain effective working relationships needed by work assignments

* Read, write and speak English at a level necessary for satisfactory job performance

* Utilize time management and multi-tasking capabilities

* Work effectively under time deadlines

* Learn specialized computer functions / programs

* Use telephone equipment and radio/telephone

Minimum Qualifications

Type at a rate of not less than 25 net words per minute from clear copy (typing certificate must be submitted with application),

AND

Either:
One year of experience as an Office Assistant (Level II) in Sacramento County service.

Or:
Two years of general clerical experience.

Note:

If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.
Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note:

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please  or speak to someone in our office before the cut-off date listed in this notice.

Note:

If the minimum qualifications indicate a typing certificate is required, applicants must submit proof. Failure to submit proof of requirements may result in disqualification from the examination. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office.

Special Requirements

Criminal History and Background Check:  Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department.

Hours of Work:  Incumbents must be willing to work irregular hours (shifts), holidays, and weekends.

Working Conditions:

Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division that may have contact with inmates.

Probationary Period

The probationary period for this classification is six (6) months.

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date.  to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone ; 7-1-1 California Relay Service

Email

Inter-Office Mail Code: 09-4667

* Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.

* Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants…